Office Assistant

Office Assistant

Acorn Engineering, Inc., a Maine-based, 100% employee-owned civil engineering, landscape architecture, surveying and construction administration firm, is currently seeking an office assistant to join our growing team. This position is associated with our Portland, Maine office, located at the edge of the Old Port. This position will report to the director of finance and operations.

We offer opportunities to grow professionally, volunteer, collaborate on exciting projects and develop lasting relationships both inside and outside of our firm. We look to empower our employees and provide them with the tools to be successful.

Responsibilities and duties include:

• Answer and direct phone calls
• Respond to Acorn general mailbox inquiries
• Act as the personal face of Acorn for deliveries and guests
• Order office and field supplies
• Facilitate the creation and collection of weekly and monthly signed timesheets
• Help maintain an organized and presentable office
• Coordinate employee engagement, outings and meetings
• Assist with professional development trainings
• Assist with industry award applications
• Assist with sponsorship/conference management, preparation and attendance
• Assist with marketing efforts
• Help prepare proposals and applications and assist with printing and delivery
• Recruitment support
• Work requirements:
  In office full-time, occasional weekend and night-time work, travel, driver license, vehicle

Qualifications and skills include:

Associates degree or equivalent work experience preferred; experience in a fast-moving office environment; detail oriented, ability to multitask, good time management, excellent written and verbal skills, and ability to operate all standard office equipment, as well as exceptional computer and organizational skills. Must be willing to learn the business and be a team player.

Acorn offers an excellent compensation and benefits package including:

• Paid time off, (vacation, sick and holidays)
• 401K plus company match
• Health insurance and flexible spending account
• Paid family leave
• Dental insurance
• Company paid short term, long term and life insurance
• Employee ownership