Office Administrator; m​/f​/d

Office Administrator (m/f/d)

At Cuculus, we are shaping the future of utilities with innovative software — and we believe that great workplaces are just as important as great technology.

We are looking for a proactive and well-organized Office Administrator (m/f/d) who enjoys creating a welcoming office environment and supporting colleagues in their daily work.

In this role, your main workplace will be our office in Erfurt. In addition, you will regularly support our offices in Leipzig and Ilmenau on site, approximately once per week at each location.

This is a good opportunity for someone looking for a part-time role or a working student position who enjoys variety, takes ownership, and likes working with people.

Your mission and impact include:

• Keeping our offices running smoothly through day-to-day office management and administrative support.
• Managing office supplies, refreshments, and small office purchases.
• Preparing meeting rooms, coordinating catering, and welcoming guests.
• Handling incoming mail, shared mailboxes, and general office communication.
• Coordinating office maintenance, repairs, and external service providers.
• Supporting business travel arrangements and related documentation.
• Helping organize company events, internal meetings, and team activities.
• Supporting finance administration by processing invoices and receipts.
• Coordinating purchasing activities, including obtaining quotes, placing orders, tracking deliveries, and checking invoices.
• Providing regular on-site support across our offices in Erfurt, Leipzig, and Ilmenau.

Your profile includes:

• Being well organized, reliable, and enjoying keeping things running smoothly in the background.
• Liking working with people and creating a friendly, welcoming atmosphere.
• Taking ownership of your tasks, working independently, and noticing when something needs attention.
• Being comfortable handling administrative tasks, coordinating small purchases, and communicating with internal and external contacts.
• Having good communication skills in English and German (minimum B2).
• Being confident using common office tools such as Microsoft 365.
• Being willing to regularly work on site in our offices in Erfurt, Leipzig, and Ilmenau (travel costs are covered by the company).
• Previous experience in office management, administration, hospitality, event support, or a similar area is helpful, but not required.

At Cuculus, you'll become part of a collaborative and international team where trust, ownership, and continuous improvement are part of our everyday work. You'll have the opportunity to make a visible impact on the daily experience of your colleagues while gaining valuable professional experience in a growing technology company.