Administrative Assistant

Position Summary

The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities.

• Answer, screen, and direct incoming phone calls and emails.
• Maintain organized filing systems (physical and digital).
• Scan and organize incoming mail.
• Make routine bank deposit deliveries.
• Complete administrative updates to portals/online tools, and tasks of operations.
• Prepare and edit documents, reports, and correspondence as requested.
• Order and maintain office supplies and coordinate service requests.
• Assist with data entry, invoicing, and light bookkeeping tasks.
• Support event coordination, travel arrangements, and internal communications.
• Ensure office areas are tidy, stocked, and compliant with safety protocols.
• Perform other administrative duties as assigned by leadership.

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 1–3 years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.

• Prolonged periods of sitting and working on a computer.
• Ability to lift up to 15–20 pounds occasionally (e.g., office supplies or packages).