Project Coordinator - College of Arts, Humanities, and Social Sciences

Overview

The University of Southern Maine (USM) is seeking a Project Coordinator within the Dean’s Office for the College of Arts, Humanities, and Social Sciences. The Project Coordinator will work closely with the Dean and CAHS Office staff on various projects and initiatives, coordinating with key University offices and stakeholders. Responsibilities include creating and maintaining databases, preparing reports, coordinating college elections and awards, event planning, programming, developing and maintaining a unified CAHS calendar, communications, and marketing.

• Maintain project plans, schedules, and deliverables while adhering to specific timelines and budgets.
• Act as the primary point of contact for campus partners, students, faculty, and off‑site organizations.
• Coordinate logistics for meetings, symposia, and committee events, and prepare agendas and meeting minutes.
• Support Marketing/PR, website, social media, manage the college’s monthly newsletter, manage the college’s FB, IG, and website, send college‑wide communication, and manage the college‑wide event calendar.
• Monitor program progress, track student, faculty, alumni, and operational data, and compile periodic status reports for the Dean and Associate Deans. Serve as a liaison for Concur requests and reports, as well as handle gifts, donations, and internal deposits in compliance with relevant University policies and APLs.
• Coordinate with the Dean and various stakeholders in the planning and implementation of fundraising and revenue‑generating activities and facilitate strategic marketing and planning initiatives.
• Capitalize on opportunities to bolster the growth and sustainability of the college. Coordinate with marketing for college events and community outreach to enhance visibility and engagement.
• Act as the primary contact for outside vendors, agencies, and organizations, maintaining positive relationships and overseeing contractual agreements.
• Prepare reports and presentations with meticulous attention to detail and clarity.
• Review, interpret, and explain policies and procedures to ensure compliance and streamline operations.

This is an in‑person position on the Portland Campus, with service on all campuses as needed. Starting salary: $47,000. Regular, full‑time position, Monday through Friday, with occasional evenings and weekends as needed.

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low‑cost short‑term disability insurance and employer‑paid long‑term disability insurance.
• Employer‑paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b) retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between the Portland and Gorham campuses.

• Bachelor’s degree.
• One to three years of work experience in a college, university, or similarly complex organization, or equivalent combination of education and experience.
• Experience in planning, analyzing, communicating, and managing projects or initiatives.
• Demonstrate the ability to work independently and as part of a team.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity, or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment.

The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME , by calling , or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years;

and disclosures regarding the University’s current campus security policies.