Senior Administrative Coordinator

The Senior Administrative Coordinator provides advanced administrative coordination and operational support to the Westbrook College of Health Professions ( WCHP ) Dean’s Office. Reporting to the Director of Finance & Administration, this role supports the functioning of the Dean’s Office by coordinating administrative processes, supporting college-level initiatives, and serving as a key resource for faculty, staff, and campus partners.

This position complements the executive-level confidential support provided by the Senior Assistant to the Dean by focusing on college-wide administrative coordination, workflow support, and operational continuity.

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.

• UNE tuition waiver for employees, spouses, and domestic partners.
• UNE tuition waiver for dependents of employees with 1 year of full-time service.
• 50% tuition reduction if less than 1 year of full-time service.

• Provide complex administrative support to the WCHP Dean’s Office, including coordination of workflows, calendars, and communications that support multiple leaders.
• Serve as a primary administrative point of contact for college-level operational questions, routing issues to the appropriate office or leader as needed.
• Maintain office procedures, shared systems, records, and files to ensure continuity and consistency across the Dean’s Office.
• Coordinate logistics for college-level meetings, retreats, orientations, and special events.
• Provide administrative coordination in support of the Director of Finance & Administration, including purchase orders, reimbursements, budget tracking, and data gathering.
• Assist with personnel-related administrative processes such as onboarding coordination, contract routing, evaluations, and compliance documentation.
• Maintain accurate records related to budgets, personnel actions, and operational reporting.

• Support administrative coordination for academic, student affairs, and interprofessional initiatives led by Associate Deans and college leadership.
• Assist with accreditation-related documentation, program reviews, college-level data collection, and reporting deadlines.
• Coordinate logistics and documentation for college-wide initiatives and milestones, including ceremonies and recognition events.
• Draft and distribute administrative communications on behalf of college leadership.
• Serve as a liaison between the Dean’s Office and academic departments to support clarity in timelines, expectations, and processes.
• Partner closely with the Senior Assistant to the Dean to ensure seamless support and appropriate division of responsibilities.
• Maintain discretion and confidentiality in all matters.

• Support special projects and process improvement efforts as assigned by the Director of Finance & Administration.
• May provide functional guidance to student employees or temporary administrative staff supporting college operations.
• Perform other duties as assigned.

• Bachelor’s degree preferred;
  Associate’s degree with equivalent experience considered.
• Minimum of 4-5 years of progressively responsible administrative experience, preferably in higher education or a similar complex organization.
• Demonstrated ability to support multiple leaders, manage…