Legal Administrative Assistant

Position Summary

Our client is seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice. This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management.

This is a critical position responsible for ensuring accuracy, compliance, and the timely execution of legal and administrative processes across multiple jurisdictions. The ideal candidate thrives in a deadline-driven environment and can effectively manage competing priorities.

• Prepare, process, and distribute legal documents, including court filings, correspondence, and post-filing mailings
• Support attorneys and paralegals with case coordination, deadline tracking, e-filing, calendaring, and document management
• Manage high-volume inbound and outbound mail, including scanning, indexing, and distribution
• Coordinate court appearances, virtual hearings (Zoom) mediations, and related documentation
• Serve as a point of contact with courts, registries of deeds, vendors, and courier services
• Handle administrative tasks such as bankruptcy notifications and certified document requests
• Maintain and organize case files, including opening, closing, and archiving files
• Assist with office operations, including supplies, mail, and coordination with building management and IT support
• Process invoices, filing fees, reimbursements, and expense-related items
• Maintain attorney bar memberships, CLE registrations, and licensing renewals
• Provide support for priority deadlines, rush filings, and special projects

• High school diploma required; an Associate's or Bachelor's degree or certification is a plus
• 2–3 years of administrative or legal assistant experience preferred
• Experience supporting a legal, litigation, or banking environment is a plus, but not required
• Strong proficiency with Microsoft Office (Word, Excel) and ability to learn legal case management systems
• Excellent organizational and time management skills with the ability to multitask effectively
• Strong written communication and proofreading skills with attention to detail
• Professional communication skills and the ability to interact with internal and external stakeholders
• Ability to manage confidential information with discretion and professionalism
• Comprehensive medical, dental, vision, and prescription coverage
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
• Short-term and long-term disability and life insurance
• 401(k) and pension plan
• Generous paid time off (22 days PTO) and 11 paid holidays