Administrative Specialist

Initial Posting Date: 08/21/2026 Final date to receive applications: 08/29/2026 Agency:
State of Oregon Military Department Salary Range: $3,797 - $5,190 Position Type:
Employee

Position Title:

Administrative Specialist 1

The Oregon Military Department is a state agency that supports the Oregon National Guard. You are NOT required to be a member of the Oregon National Guard to apply for this position. The Oregon Military Department is recruiting for an Administrative Specialist
1. This is a permanent full-time state position located at the Portland Air National Guard Base (PANG) in Portland, Oregon. The salary range listed is a non PERS rate if you are PERS eligible the salary range is $4,050.00 - $5,550.00 This position is represented by the American Federation of State, County and Municipal Employees’ (AFSCME) union. This position is classified management service and is not represented by a union.

NOTE:

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur. OMD is dedicated to diversity efforts that reinforce respectful treatment of others in the workplace. These efforts focus on identifying ways to work better together, reducing conflict by increasing understanding, improving collaboration, fostering teamwork, and increasing productivity and quality of services delivered by OMD.

This position serves as the primary administrative support specialist for the 142nd Civil Engineer Squadron, providing comprehensive administrative, personnel, and technology support services to ensure efficient squadron operations. The incumbent serves as a key liaison between squadron personnel, leadership, and external agencies while maintaining critical administrative systems and processes.

Work is conducted in an open office environment, which results in frequent interruptions and distractions. Work requires interaction with Military and Civilian personnel, contractors and vendors. This position works an in-office schedule.

• Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• *** OR
  * ** An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data.
• *** OR
  * ** An equivalent combination of education and experience.
  
  Please Note:
  
  Please be sure that the work experience section of your application clearly describes your experience, skills and or education that are relevant to the above listed “What You Need to Qualify” section of the announcement.

• Proficiency and accuracy in typing (there will be a typing proficiency test administered at the time of interview)
• Proficiency with Power Point & Excel
• Technological comfort and AI adaptability
• Organization and attention to detail
• Professional communication and emotional maturity

The incumbent must be able to obtain and maintain a valid DoD SECRET security clearance and eligibility to obtain a USAF Restricted Area Badge. Duties and responsibilities include unescorted access to restricted areas that may contain classified equipment or materials up to secret level. To retain employment incumbent must possess or be able to possess and maintain a favorable completed National Agency Check in order to receive and retain an AF Form 1199 restricted area badge and obtain and maintain AF Form 2293, U.S. Air Force Motor Vehicle Identification Card.

Employee is required to maintain a drug/alcohol free workplace in accordance with OMD Drug/Alcohol CPM’s, Policies, and the Statewide Drug Free Workplace Policy 50-000-01.

The work experience section of your application must include a clear description of your experience to determine if you meet the required skills (minimum qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your…