Administrative Assistant​/Payroll Administrator

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-Time Regular Full-Time Portland-ME, Portland, ME, US

30+ days ago Requisition

Salary Range: $22.00 To $25.00 Hourly

Our Company

More than a utility company, Unitil provides energy for life.

Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably.

Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees.

Take advantage of a comprehensive benefits package.

Unitil offers competitive salaries, a consumer-driven health plan, dental and vision coverage, flexible work, company-paid holidays, a, robust, highly competitive retirement plan and educational assistance.

* Note:

Benefit offerings may differ between union and non-union employee groups.

Position Purpose

Provide quality service and a full range of administrative and operations support activities which require a working knowledge of Company procedures and practices as they relate to assigned responsibilities. Delivery of accurate records, filings, and all information relating to the Plant Assets of Operating Company. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks.

Principal Accountabilities

Time %

End Results

70

• Process and maintain employee timecards, ensuring accuracy and timely submission for payroll.
• Review, analyze, and enter documentation into company compliance and records management systems.
• Process vendor invoices and support accounts payable activities.
• Track and record company vehicle mileage and maintain fleet-related records.
• Enter and maintain material inventory usage and tracking data.
• Coordinate administrative support activities including:
• Ordering meals and catering for meetings and events.
• Purchasing and maintaining office supplies.
• Reserving conference rooms and coordinating meeting logistics.
• Preparing documents, reports, and spreadsheets.
• Maintaining department records and filing systems.

10

Identifies and improves upon work practices and processes to maximize efficiencies and effectiveness of the department and other cross boundary functional areas.

10

Completion of special assignments resulting in enhancement, support, and/or resolution of present or anticipated issues affecting the quality of service delivered by Operations Services.

10

Responsible for the effectiveness of departmental controls; fosters an appropriate control environment including understanding and appreciation of critical controls, control activities, controls monitoring, risk assessment, information and communication.

Competencies [Performance Standards]

Competency

Description

Adherence to Core Principles

The ability and willingness to consistently follow and be committed to the behaviors associated with the Company’s Core Principles (Commitment/Achievement; Empowerment; Teamwork; Respect; Open Communications; Ethical Practice).

Organization & Attention to Detail

The ability to maintain order, pay attention to details, and complete tasks in an efficient and timely manner.

The ability to read one’s own emotions and recognizes their full impact on self. Possesses a guiding awareness of values and goals; uses “gut sense” to guide decisions; recognizes how…