Senior Department Coordinator

Senior Department Coordinator

The Senior Department Coordinator, Osteopathic Manipulative Medicine (OMM), provides advanced administrative, operational, and financial support to the OMM department within the College of Osteopathic Medicine. This position serves as a key resource to department leadership, faculty, staff, students, and external stakeholders by coordinating departmental operations, supporting faculty affairs processes, monitoring department budgets, and facilitating academic and administrative initiatives.

About The University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Responsibilities
- Department Operations and Administration Coordinate and support day-to-day administrative and operational activities for the department. Serve as a primary point of contact for faculty, staff, students, and external constituents. Develop, maintain, and organize departmental records, files, and confidential documentation. Coordinate departmental communications and prepare correspondence, reports, presentations, and other materials. Maintain departmental calendars and coordinate meetings, events, and activities. Assist department leadership with planning, operational priorities, and implementation of departmental initiatives.

Recommend and implement process improvements to enhance operational effectiveness and service delivery. May provide work direction, training, and guidance to student employees, temporary staff, or administrative support personnel.

Faculty Affairs Administration Coordinate faculty appointment, onboarding, and offboarding activities. Manage departmental faculty credentialing, licensure, boards certification, CME tracking, timelines, etc. Prepare, collect, organize, and maintain faculty personnel records and supporting materials. Coordinate faculty committee activities, meetings, and communications related to RPT and other faculty affairs matters. Serve as a liaison between faculty, department leadership, and university offices on faculty administrative matters.

Maintain confidentiality in handling faculty records and personnel information.

Financial Administration and Budget Support Monitor departmental operating budgets and funding accounts. Track expenditures, encumbrances, and budget balances and prepare routine financial reports. Reconcile departmental accounts and investigate discrepancies as needed. Coordinate purchasing activities and process financial transactions in accordance with university policies and procedures. Review expenditures for accuracy and budget availability. Assist department leadership with budget planning, forecasting, and reporting activities.

Provide financial information and analysis to support departmental decision-making.

Meetings, Events, and Project Coordination Coordinate departmental meetings, retreats, faculty searches, workshops, conferences, and special events. Prepare agendas, meeting materials, minutes, and follow-up communications. Manage event logistics including scheduling, facilities, travel arrangements, catering, and on-site support. Track project timelines and coordinate completion of assigned departmental initiatives. Collaborate with internal and external stakeholders to support departmental goals and objectives.

Student and Stakeholder Support Respond to inquiries and provide information regarding departmental programs, services, policies, and procedures. Assist students, faculty, and staff in navigating departmental and institutional processes. Foster a positive, responsive, and customer-service-oriented environment.

Qualifications
- Bachelor's degree and four to five years of progressively responsible administrative, operational, or academic support experience; or a combination of education and experience from which comparable knowledge and abilities have been acquired. Experience coordinating complex administrative processes and projects.…