Finance and Administration Manager

The Trust is a quasi-government agency seeking a highly-motivated person for the position of Finance and Administration Manager. Candidates must have aptitude for, and experience in, accounting, budgeting and financial reporting. Experience in grant administration and operations is a plus. The ideal candidate can work independently on some projects and as part of a team on others, and has sufficient skills in project management and critical thinking to be effective in either scenario.

Candidates should possess good problem-solving skills and be detail-oriented. A can-do attitude and willingness to pitch in on a variety of tasks and initiatives is highly valued.

The position will report to the Director of the Trust’s Finance and Administration Division. This division currently comprises a small, experienced team that handles complex compliance and reporting on federal grants, budgeting and fund accounting for a $100 million suite of programs, and associated administrative and operations tasks.

The division supports all financial and administrative aspects of the organization’s programs to market and subsidize heat pumps, home backup batteries, electric vehicles, and other products and services that help Maine’s homes and businesses reduce their energy bills and improve the environment. This team has consistently delivered excellent results and clean audits, but would benefit from reinforcement to handle growing workload and expanding duties.

The position has no direct reports. Responsibilities of the position will evolve over time to reflect the aptitude and demonstrated capabilities of the successful candidate.

Working at Efficiency Maine means being part of a mission-driven, innovative organization where your work directly contributes to a more energy efficient future for Maine. Staff value the opportunity to make a real impact on the economy and quality of life in Maine, collaborate with smart and supportive colleagues, and continuously grow through challenging projects and professional development. Efficiency Maine offers flexibility in the form of hybrid work options, potential to shape your roles and responsibilities, and a culture supportive of general work-life balance.

Please note that this job description is not a comprehensive list of all activities, duties, or responsibilities required in this position.

COMPENSATION AND BENEFITS

Efficiency Maine is committed to fair employment practices and employee pay equity. We do not discriminate based on protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants based on their current or past compensation. Efficiency Maine is an equal opportunity employer.

Salary Range: $60,500 to $92,300. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, education/training, and equitable salary placement among existing staff.

• Health insurance (with deductible and eligible co-pays reimbursed 100%) and dental insurance
• Hybrid working arrangement with offices in Portland and Augusta
• 20 days paid time off and 13 holidays per year, plus 2-week longevity leave every seven years
• 401(a) and 457 retirement plans with Efficiency Maine's contribution of up to 5% of your salary
• Flexible health and dependent-care spending accounts
• Employer-paid life insurance, short-term disability insurance, and long-term disability insurance
• Employee assistance program

MORE ABOUT THE POSITION

• Accounting:
  Assist with bank reconciliations, expense allocations, journal entries, and serve as a back-up for invoice processing and payment.
• Budget Support:
  Assist the program teams with budget and contract tracking and updates;
  Monitor and provide guidance on fund source compliance;
  Execute edits and queries in the organization’s financial management system (MUNIS).
• Loan Administration:
  Conduct monthly reconciliation of disbursements and collections;
  Establish and monitor compliance and reporting protocols for the various fund sources in the loan pool;
  Collaborate with the Efficiency Maine…