Payroll Coordinator

Sappi North America
Sappi North America, headquartered in Boston with corporate offices in Portland, Maine, is a subsidiary of Sappi Limited, a global renewable resource company that uses every part of the tree to make sustainable woodfiber products. With over 12,000 employees and operations in seven countries, we serve customers worldwide. Our diversified businesses include Packaging, Speciality and Graphic Papers and Dissolving Pulp, offering premium products for various industries.

From cosmetics packaging and food industry barrier papers to textiles and the clothes you wear, Sappi’s solutions are vital to the future of sustainable alternatives to plastic and other fossil fuel-based products.

Sappi North America seeks a detail-oriented Payroll Coordinator to ensure accurate, timely payroll processing across all North America locations. This role supports compliance with tax laws, company policies, and labor agreements while providing responsive service to employees and HR partners. The position requires strong payroll knowledge, confidentiality, and the ability to work effectively in a fast‑paced environment.

Key Responsibilities

• Process weekly hourly and bi-weekly salaried payrolls; enter changes, deductions, and adjustments.
• Ensure payroll accuracy and compliance with federal/state laws and collective bargaining agreements.
• Maintain payroll records and process payments to third parties.
• Prepare payroll reports, tax documents, verifications, and assist with audits.
• Complete SAP general ledger entries and payroll account reconciliations.
• Resolve payroll issues, respond to employee inquiries, and partner with HR on benefits, deductions, and accruals.
• Recommend process improvements and support internal controls.

Qualifications

• Associate/bachelor’s in Business, Accounting, or related field preferred.
• 2–3+ years payroll experience, ideally in a manufacturing/unionized environment with 2,000+ employees.
• Experience with SAP, ADP, or similar systems; strong knowledge of payroll laws and taxes.
• High attention to detail, confidentiality, strong communication skills, and proficiency in Excel/Word.
• Ability to work under tight deadlines, manage multiple priorities, and provide flexible hours during peak periods (holidays, month-end, year-end).

Salary is determined by a number of factors including the value of the job to the organization, market forces, internal equity and skills brought to the job.

Sappi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Sappi complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Sappi isa leading global provider of everyday materials made from woodfibre-based renewable resources. As a diversified, innovative and trusted leader focused on sustainable processes and products, we are building a more circular economy by making what we should, not just what we can.