IT Purchasing Specialist

The IT Purchasing Specialist is a key operational contributor within the IT Services organization, responsible for the end-to-end management of technology procurement, contract administration, and asset lifecycle support for the University. This role serves as the primary point of contact for all IT-related purchasing activity, managing a portfolio of over $4 million in annual software contracts, hardware acquisitions, maintenance agreements, and capital projects.

TheIT Purchasing Specialist works collaboratively with faculty, staff, and institutional partners across both campuses to ensure that technology purchasing is efficient, compliant, and aligned with University policy. This role is instrumental in the day-to-day operational health of IT Services, ensuring that procurement workflows, vendor relationships, and purchasing records are consistently maintained at the highest level of accuracy and accountability.

The ideal candidate brings a strong working knowledge of purchasing and procurement practices, a detail-oriented and analytical mindset, and a continuous improvement orientation. They are organized, proactive, and effective at managing multiple priorities in a fast-paced, mission-driven environment.

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
  • 50% tuition reduction if less than 1 year of full-time service.

• Manage the procurement lifecycle for all IT Services-related purchases, including software licensing agreements, hardware acquisitions, recurring maintenance contracts, and capital and deferred maintenance projects
• Serve as the primary liaison between IT Services and key vendors, ensuring purchasing activity is executed accurately, on time, and in accordance with established agreements and institutional policy.
• Administer and track all software contracts and maintenance renewals, proactively managing renewal timelines and ensuring continuity of service across the IT portfolio.
• Process all technology-related purchase orders, invoices, and quotes with a high degree of accuracy, ensuring proper coding, authorization, and documentation throughout the procurement cycle.
• Serve as the ITS Account Manager for the ITS University Purchasing Cards, processing orders and completing monthly reconciliation in accordance with institutional financial controls.
• Maintain comprehensive and well-organized purchasing records, including requests for proposal, purchase orders, vendor files, and contract documentation, ensuring availability for audit, compliance review, and institutional reporting.

• Work in close collaboration with the Director of Support Services and hardware vendors for refresh programs.
• Manage the full order lifecycle for Technology Refresh Program purchases, from initial requisition through delivery confirmation, ensuring seamless fulfillment.
• Serve as the University’s Account Manager for all mobile device procurement, overseeing the purchase, provisioning, reconciliation and account management of mobile phones and related services for the entire institution.
• Evaluate and recommend new hardware products and services as needed, conducting research on suppliers, equipment specifications, contract terms, and regulatory considerations to support informed purchasing decisions.

• Serve as the primary point of contact for all IT purchasing inquiries from UNE faculty and professional staff, providing timely guidance, recommendations, and information on technology acquisition needs based on past and current trends.
• Partner with the IT Directors, CIO, and other institutional stakeholders to ensure IT procurement activity aligns with departmental needs, compliance requirements, and appropriate payment methods under the supervision of the Director of IT Services Business Operations.
• Collaborate with the Contracts and Accounts Payable teams to ensure all purchases are accurately processed, properly documented, and records are complete and current.
• Manage the purchasing queue within the IT service request system, ensuring all open requests are tracked, prioritized, and resolved in a timely manner.
• Manage the third-party vendor contract supporting library printing services across both campuses, overseeing performance against the established maintenance agreement and reconciling monthly invoices.

• Develop and deliver monthly budget reports on technology purchasing activity, providing leadership with accurate, actionable financial data to support planning and decision-making.
• Produce and distribute quarterly renewal forecasting reports, identifying upcoming contract expirations and…