Assistant Controller

Brief Description

JOB SUMMARY

The Assistant Controller will be responsible for managing the accounting of Relay Resources and its subsidiary companies, including the general ledger accounting, accounts payable, accounts receivable, cash receipts, inventory, payroll, and donations. Responsibilities include managing period-end closing and reporting, including general ledger accounts reconciliation and analysis, consolidation and intercompany account reconciliations. The position will also be responsible for preparation of year-end audit schedules prepared by client (PBC), assistance with preparation of annual budgets, reporting of actual versus budget variances, and providing financial analysis and support to management as needed.

The Assistant Controller will work directly with a small team of accounting staff and will provide technical accounting guidance. This role will also operate as a lead technical user of the Net Suite ERP/accounting system and as an accounting system subject matter expert. Presence at the worksite during business hours and during month-end close is an essential function of this position.

• Financial Close & Core Accounting
• Lead timely and accurate monthly and annual close processes across Relay Resources and subsidiary entities.
• Prepare and review journal entries, accruals, and general ledger activity to ensure completeness and accuracy.
• Oversee balance sheet reconciliations, including investigation and resolution of reconciling items.
• Prepare and maintain prepaid and amortization schedules; record related adjustments.
• Ensure payroll and benefits journal entries, accruals, and reconciliations are properly recorded in coordination with the Payroll team.
• Track close progress and reconciliation status using close management tools (e.g., Flo Qast).
• Communicate proactively with the Controller regarding close status, risks, and critical deadlines.
• Financial Reporting & Compliance
• Prepare consolidated financial statements, including eliminations and intercompany reconciliations.
• Review actual results versus budget and support leaders in researching and explaining variances.
• Prepare and distribute monthly, quarterly, and annual financial reports for internal and external stakeholders.
• Maintain accurate accounting records and ensure compliance with GAAP and nonprofit accounting standards.
• Support preparation of Form 990 schedules and other regulatory or funder reporting requirements.
• Maintain and enhance internal controls to ensure accuracy, integrity, and audit readiness.
• Support chart of accounts maintenance and financial system configuration as needed.
• Audit & External Reviews
• Prepare audit schedules and documentation (PBCs) and provide analysis as requested.
• Coordinate with the Controller and external auditors to ensure timely completion of audit requirements.
• Support resolution of audit findings and implementation of recommended improvements.
• Team Leadership & Process Improvement
• Directly manage and develop accounting staff across AP, AR, and social enterprise accounting functions.
• Provide technical accounting guidance, coaching, and review of work product.
• Document and improve accounting processes and SOPs to increase consistency and efficiency.
• Communicate close timelines, expectations, and process changes clearly across teams.

• Bachelor’s degree in Accounting or Finance
• Minimum 5 years of progressive accounting experience
• At least 2 years of people management or supervisory experience
• Strong working knowledge of GAAP and nonprofit accounting principles
• Experience with multi-entity and consolidated financial reporting
• Proven ability to manage competing priorities and meet deadlines
• Strong analytical and communication skills

• CPA or progress toward CPA
• Experience with ERP systems (Net Suite strongly preferred)
• Experience supporting audits, system implementations, or finance transformations
• Advanced Excel skills and comfort working across financial systems and reporting tools
• Experience in nonprofit or social enterprise environments

• Ability to explain complex accounting concepts to technical and non-technical audiences
• High attention to detail with strong judgment and discretion
• Ability to analyze and interpret financial data for accuracy and insight
• Strong written and verbal communication skills
• Ability to establish and maintain cooperative working relationships
• Ability to prioritize independently in a deadline-driven environment
• Commitment to equity, inclusion, and continuous improvement
• Ability to maintain confidentiality and exercise sound judgment
• Ability to pass a criminal history background check and/or fingerprinting as required

• Performs duties independently with significant professional judgment.
• Serves as a key technical and people leader within the Finance & Administration function.

• Directly supervises accounting staff, including Accounts Payable, Accounts Receivable, and other…