Accounts Payable Clerk

The Accounts Payable Clerk plays a critical role in maintaining the financial integrity and operational efficiency of the organization by ensuring accurate, timely, and compliant processing of vendor invoices and payments. This position is responsible for managing the end-to-end accounts payable lifecycle, including invoice verification, data entry, payment scheduling, and reconciliation. The ideal candidate will be detail-oriented, highly organized, and proficient in accounting software and financial systems.

This role supports cash flow management, strengthens vendor relationships, and ensures adherence to internal controls and regulatory requirements. By maintaining accurate financial records and contributing to audit readiness, the Accounts Payable Clerk helps uphold the organization’s financial health and compliance standards.

• Receive, verify, and process vendor invoices for accuracy, completeness, and compliance with purchase orders and contracts.
• Maintain and update the accounts payable ledger using accounting software (e.g., Quick Books, SAP, Oracle).
• Conduct three-way matching (PO, receiving report, invoice) to validate transactions before payment.
• Coordinate with procurement and department heads to resolve discrepancies or missing documentation.
• Schedule and process vendor payments via electronic (ACH, wire) or check-based methods, ensuring adherence to payment terms.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain confidential financial records and ensure data security and compliance with internal policies.
• Assist in month-end and year-end closing activities, including preparing reports and supporting audits.
• Generate and distribute payment reports, payment run summaries, and vendor statements.
• Support continuous improvement initiatives by identifying inefficiencies and proposing process enhancements.

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• Minimum of ${Experience} years of experience in accounts payable or a similar financial role.
• Proficiency in accounting software (e.g., Quick Books, SAP, Oracle, Net Suite) and Microsoft Excel (advanced functions, pivot tables, VLOOKUP).
• Strong attention to detail and accuracy in data entry and financial documentation.
• Excellent organizational and time management skills with the ability to prioritize tasks in a fast-paced environment.
• Solid understanding of AP processes, including invoice processing, payment cycles, and reconciliation.
• Knowledge of internal controls, compliance standards (e.g., SOX), and financial reporting principles.
• Ability to work independently and collaboratively within cross-functional teams.
• Clear communication skills, both written and verbal, for effective vendor and internal stakeholder interactions.