Billing Specialist - Construction

We partner with a family‑owned commercial construction contractor with over 75 years of experience, serving the Pacific Northwest.

This is a full‑time onsite position located in Portland, Oregon. The role plays a key part in supporting project billing operations, cash flow management, and client satisfaction.

• Prepare and process AIA and progress billings for commercial construction projects
• Generate accurate invoices in accordance with contract terms, schedules of values, and project requirements
• Track and manage retainage, change orders, lien waivers, and supporting billing documentation
• Review project costs and coordinate with project managers to ensure billing accuracy
• Monitor accounts receivable and assist with collection efforts on outstanding invoices
• Research and resolve billing discrepancies, customer questions, and payment issues
• Maintain billing records and ensure compliance with company policies and customer requirements
• Assist with month‑end close activities related to project billing and accounts receivable
• Collaborate with project managers, accounting staff, customers, and subcontractors to support project success
• Identify opportunities to improve billing processes, workflows, and efficiency

• 3+ years of construction billing, project accounting, accounts receivable, or related experience
• Experience with AIA billing, progress billing, retainage, lien waivers, and change orders preferred
• Understanding of construction contracts, project billing cycles, and job costing
• Experience working within commercial construction, mechanical contracting, sheet metal, HVAC, electrical, plumbing, or related industries preferred
• Strong attention to detail and ability to manage multiple projects simultaneously
• Excellent organizational, communication, and customer service skills
• Proficiency with Microsoft Excel and accounting software
• Experience with Viewpoint Vista, CMiC, Sage 300 CRE, Spectrum, Procore, or similar construction software is highly desirable
• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred

• Medical, Dental, Vision, and 401(k) with company match
• Paid Time Off and company holidays
• Stable, long‑term employment in a family‑owned organization with approximately 350 employees
• Opportunity to support high‑profile commercial construction projects throughout the Pacific Northwest
• Collaborative, team‑oriented culture that empowers employees to solve problems and drive improvements
• Career growth opportunities with a strong promote‑from‑within philosophy
• Ongoing investment in employees, technology, and operational excellence