Billing Specialist - Construction

We are partnering with a highly respected, family-owned commercial construction contractor with more than 75 years of success serving the Pacific Northwest to hire a Construction Billing Specialist.

Since its founding after World War II, the company has grown to about 350 employees while staying true to the values, integrity, and entrepreneurial spirit that have driven its long-term success. Known for tackling complex projects and delivering exceptional customer service, the company has earned a reputation as one of the region's premier contractors. Active leadership fosters a collaborative culture where employees are empowered to solve problems, contribute ideas, and make a meaningful impact.

You’ll join a financially strong, growing organization with a long-tenured workforce, strong employee retention, and a commitment to innovation, operational excellence, and customer satisfaction. This position plays a key role in supporting project billing operations, cash flow management, and customer satisfaction. The ideal candidate will have experience with construction billing, AIA invoicing, retainage tracking, and partnering with project managers to ensure accurate and timely billing throughout the project lifecycle.

This is a full-time onsite position located in Portland, Oregon.

• Prepare and process AIA and progress billings for commercial construction projects
• Generate accurate invoices in accordance with contract terms, schedules of values, and project requirements
• Track and manage retainage, change orders, lien waivers, and supporting billing documentation
• Review project costs and coordinate with project managers to ensure billing accuracy
• Monitor accounts receivable and assist with collection efforts on outstanding invoices
• Research and resolve billing discrepancies, customer questions, and payment issues
• Maintain billing records and ensure compliance with company policies and customer requirements
• Assist with month‑end close activities related to project billing and accounts receivable
• Collaborate with project managers, accounting staff, customers, and subcontractors to support project success
• Identify opportunities to improve billing processes, workflows, and efficiency

• 3+ years of construction billing, project accounting, accounts receivable, or related experience
• Experience with AIA billing, progress billing, retainage, lien waivers, and change orders preferred
• Understanding of construction contracts, project billing cycles, and job costing
• Experience working within commercial construction, mechanical contracting, sheet metal, HVAC, electrical, plumbing, or related industries preferred
• Strong attention to detail and ability to manage multiple projects simultaneously
• Excellent organizational, communication, and customer service skills
• Proficiency with Microsoft Excel and accounting software
• Experience with Viewpoint Vista, CMiC, Sage 300 CRE, Spectrum, Procore, or similar construction software is highly desirable
• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred

• Medical, Dental, Vision, and 401(k) with Company Match
• Paid Time Off and Company Holidays
• Join a financially strong, family‑owned organization with more than 75 years of success
• Stable company with approximately 350 employees and a reputation for long‑term employee retention
• Opportunity to support high‑profile commercial construction projects throughout the Pacific Northwest
• Collaborative, team‑oriented culture that empowers employees to solve problems and drive improvements
• Work alongside experienced construction, operations, and accounting professionals
• Strong promote‑from‑within philosophy with long‑term career growth opportunities
• Ongoing investment in employees, technology, and operational excellence
• Leadership team committed to integrity, innovation, dependability, and exceptional customer service