Accounts Payable and Receivable Specialist

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Portland, OR, US

30+ days ago Requisition

Salary Range: $20.00 To $28.00 Hourly

Title:

Accounts Payable and Receivable Specialist

Location:

Portland, OR

Reports to:

Accounting/Procurement Specialist

FLSA:
Non-Exempt

Rensa Filtration is a family of companies dedicated to air filtration. By investing in innovation and the people who drive it, we manufacture, market, and distribute best-in-class solutions in the United States, Canada and Europe that keep environments safe and industries thriving.

• We improve the environment - making indoor and outdoor environments cleaner by eliminating process contaminants through superior products and media.
• We drive innovation in air filtration – by investing in the people and companies that develop the solutions that today’s world demands – to bring those innovative products to market so that our customers can bring maximum value and safety to the facilities and businesses they serve.

The Accounts Payable and Receivable Specialist is an integral role in the Accounting Department at Air Filters Northwest (AFNW) and AFNW Services II, LLC.

• Process vendor bills, Matching PO/Packing slip with invoices
• Resolve payment discrepancies with vendors
• End of Month A/P reconciliations (GL, subledgers, closing entries)
• Employee credit card reconciliations
• Sales Tax Payments per schedules.
• Additional A/P tasks as needed.

• Generate Customer Invoicing
  • Work with Techs on inventory discrepancies between software and pull slips
  • Invoice per job packets of signed packing slips, work orders, purchase orders, pull slips, quotes
  • Invoice per directions (email, physical, portal)
  • Credit memos
• Manage customer accounts
  • Resolve discrepancies with customers (short pay)
• Apply customer payments
• End of Month A/R reconciliations (GL, Subledgers, closing entries)
• Additional A/R tasks as needed.

• Manage credit applications and approvals
• Setup sales tax accounts
• Research new sales tax areas
• Use of Quick Books Desktop and Net Suite
• W9 & 1099 compliance
• Additional administrative tasks as needed

Must meet KPI’s outlined by Manager such as service level agreements of account set up and maintenance, cash application timeliness and accuracy and billing deadlines.

• At least 2 years of Accounts Payable and Receivable tasks including a combination of Billing, Cash Application, Collections and New Customer onboarding
• Experience in a Distribution environment
• High volume cash application with lockbox experience required
• Proficient in MS suite of programs, especially Excel, Word & Outlook
• Experience with Quick Books Desktop and Netsuite a plus
• Ability to learn and adapt to our ERP system.
• Detail oriented and extremely accurate when completing work
• Strong interpersonal, organizational and follow-through skills
• Clear and positive communication with customers and the internal working team
• Ability to set priorities and multitask.
• Responsible, independent, and self-motivated, and dependable

• Background in multi-entity with intercompany transactions
• Knowledge of sales/use tax & W9/1099 reporting
• Knowledge of credit/collections

• High School diploma, or equivalent
• Associate degree or higher preferred

• Prolonged periods of sitting at a desk and working on a computer