Union Payroll Specialist

Schedule:

100% onsite, Monday–Friday, 7:00 AM – 4:00 PM

Reports to:

Payroll Manager

The Union Payroll Specialist is responsible for supporting the payroll function in a high-volume, multi-state environment. This role plays a key part in ensuring accurate and timely payroll processing, maintaining compliance, and supporting employees with payroll-related inquiries. The position requires strong attention to detail, the ability to manage complex union payroll requirements, and a collaborative, team-oriented approach.

• Process weekly payroll for approximately 700 employees across multiple states and union agreements
• Audit time and attendance data to ensure accuracy and compliance
• Maintain payroll records and ensure data integrity within the system
• Reconcile payroll discrepancies and resolve employee inquiries in a timely manner
• Assist with federal, state, and local payroll tax compliance and reporting
• Prepare payroll reports and support internal and external audits
• Collaborate with internal teams to address payroll-related issues and improve processes
• Maintain confidentiality of sensitive employee information
• Communicate updates and escalates issues to leadership as needed

• 2+ years of payroll or related experience
• Union payroll experience strongly preferred
• Proficiency in payroll systems (experience with Dayforce preferred)
• Strong Excel and general computer skills
• Excellent organizational, multitasking, and prioritization abilities
• Strong communication skills and a professional, team-oriented approach
• Ability to meet deadlines in a fast-paced environment
• High level of discretion and attention to detail

• 5+ years of payroll or accounting experience
• Experience working with complex union agreements and requirements

• Collaborative team of three payroll professionals
• Team-oriented culture with open communication and idea sharing
• Independent work style with minimal micromanagement
• Fast-paced environment with defined weekly payroll cycles