Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist performs a variety of accounting support functions in the Finance Department. This role processes accounts payable transactions, responds to vendor inquiries, assists with time & billing functions, and maintains account records. The position reports to the Accounting Manager.

• Review and code invoices and expense reports in accordance with firm policies.
• Prepare weekly check runs and process manual checks as needed.
• Create ACH payment extractions for vendor payments and employee expense reports.
• Reconcile vendor monthly statements and resolve outstanding issues.
• Monitor lease due dates and reconcile rental operating expenses and payments.
• Set up and maintain vendor accounts; prepare 1099 forms at year‑end.
• Research and code transactions in suspense accounts.
• Manage and resolve support‑queue inquiry tickets related to Accounts Payable.
• Administer credit card transactions; reconcile statements with receipts.
• Assist the Time & Billing team with reviewing time and invoices.
• Monitor cell phone and MiFi device usage.
• Perform other duties and projects as assigned.

• Associate’s or Bachelor’s degree, preferably in accounting.
• 1–3 years of accounts receivable or payable experience, or equivalent balance of education and work experience.
• Preferred education in accounting at associate level or college coursework.
• Preferred prior experience in a professional services firm.
• Strong computer skills, including Microsoft Office (especially Excel) and accounting software systems.
• Sound understanding of financial concepts and ability to perform calculations for various transactions.
• Superior organizational skills and attention to detail.
• Ability to meet deadlines, prioritize a fast‑paced and varied workload, and manage concurrent priorities.
• Excellent verbal and written communication skills.

• Annual salary: $46,000 to $60,000, commensurate with experience.
• Competitive benefits package.
• 401(k) with profit‑sharing.
• Discretionary annual bonuses and a CPA bonus plan.
• Paid holidays, flexible working hours, remote and hybrid opportunities.
• Strong focus on work‑life integration and professional development.

Novogradac & Company LLP is an equal opportunity employer. We value diversity and are committed to creating an equitable and inclusive workplace.