Accounts Payable Supervisor

Accounts Payable Supervisor

Come join the Tillamook Team, one of the fastest-growing dairy brands in the US, where we Play to Win to create over 200 dairy products in 7 different categories: cheese, ice cream, yogurt, sour cream, butter, cream cheese and frozen meals. Our Uncompromising Quality has led us to become the #1 Cheddar, #2 Cream Cheese and #3 Family Size Ice Cream brand, but we're not stopping there.

We're loading up for our best years to come and want you to join us.

As a farmer-owned cooperative since 1909, we know that being Good Stewards for our stakeholders and doing a little extra always pays off. We're looking for team members with a One Team and Genuine Care mindset who are inspired to share the delight of the Tillamook brand with each other and others every day.

What you will do:

The Accounts Payable Supervisor is a working supervisor role responsible for overseeing the daily operations of the accounts payable function and corporate credit card program while also actively supporting day-to-day AP activities. This role ensures timely and accurate invoice processing, payments, vendor reconciliations, policy compliance, and strong internal controls. The supervisor leads and develops a team of AP specialists while driving operational excellence through process improvement, system optimization, and scalable workflow design.

This position serves as a change agent by identifying opportunities to streamline processes, strengthen controls, improve reporting, and enhance the user experience across AP and corporate card activities. This role partners cross-functionally with Accounting, IT, Supply Chain, and business stakeholders to resolve issues, implement improvements, support change adoption, and deliver measurable value to the organization.

Here's a day in the life:

• Management Responsibilities:
  Hiring, training, and developing team members to meet organizational needs. Develop employee technical and soft skills, including key competencies, and support employee performance through training and coaching. Assign tasks and projects to employees to balance use of their current skillsets and competencies and development of new competencies. Provide feedback on employee's performance to develop skills and address performance gaps. Coach employees with personal growth development.
• Accomplishes department objectives by managing resources, planning and assigning work streams and tasks and evaluating department activities.
• Delegates tasks, monitors workload distribution and provides guidance and support to resolve issues and improve efficiency.
• Oversee the full-cycle accounts payable process, including invoice entry, approvals, payment runs, vendor statement review and reconciliations and 1099 reporting and compliance.
• Establish and maintain vendor relationships, periodically audit vendor statements and reconciliations and monitor the vendor master to ensure ongoing maintenance.
• Monitor AP aging and Received not Vouchered reports. Research past-due items to support accurate, timely invoice processing and payments.
• Enforce company internal controls, including segregation of duties, policies and procedures related to AP and the corporate card program to support compliance and minimize fraud risk
• Manage the full lifecycle of the corporate card program, ensuring alignment with company internal controls, policies and financial goals.
• In collaboration with Supply Chain and the Director of Accounting, communicate with vendors, corporate card providers, cardholders, and internal stakeholders to resolve billing disputes, payment holds, card transaction issues, and account matters promptly; serve as the escalation point for issues not resolved by the AP team.
• Responsible for AP and corporate card related audit preparations including auditor interaction as well as interim and year-end audit work papers in partnership with Director of Accounting.
• Serve as a change agent for accounts payable and corporate card operations by leading process improvements, supporting system enhancements, standardizing workflows, and partnering cross-functionally to implement practical solutions that improve efficiency, accuracy, compliance, scalability, and adoption of new processes and controls.
• Lead special projects as needed, including but not limited to any adhoc projects/reporting requested by executive leadership.
• Collaborate with Director of Accounting to discuss current projects/tasks/timelines and their relation to bandwidth.
• Establish and maintain effective relationships with employees, supervisors and the general public.
• Communicate effectively across the organization, both written and verbally.
• Demonstrate exceptional computer skills and proficiency of Microsoft applications with intermediate to advanced excel proficiency.
• Act as an engaged team player, able to interact with team members at all levels of the company, and demonstrate shared values in interactions.
• Work under pressure, meet deadlines, and be flexible in working on multiple projects…