Fiscal Services Associate I​/II – FTE – Finance

The first review of applications will begin on September 30th. The position will remain open until filled. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

Under close- to-general supervision, perform a variety of basic-to-complex and responsible technical work in the general ledger, accounts payable, accounts receivable, purchasing, contracting, payroll, budget, grants and bond-funded financial activities within the disciplines of the District’s fiscal services and business operations.

This position will support the accounts payable team.

Note:

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Compile, code, verify, reconcile and prepare a wide variety of financial information related to work assignments in areas such as general ledger, accounts payable, accounts receivable, purchasing, payroll, budget, grants, bond-funded and similar financial activities. “E”
• Prepare and update a variety of accounting, payroll, budget, purchasing, contracting and other financial records; provide information in the form of reports, summaries, graphs and charts; utilize specialized software, spreadsheets and similar tools for recording, summarizing and displaying data; generate and distribute various financial reports. “E”
• Review completed financial, budget, purchasing, payroll, contract and/or accounting forms for accuracy and completeness of information; adjust accounts following established guidelines and procedures; correct posting errors through appropriate journal entries and related documents. “E”
• Review financial documents, contracts, purchase orders, payroll time reports, reimbursements, invoices and expenditures and similar documents to ensure that District payroll, disbursements, purchases, payments and accounting matters are transacted in accordance with mandated requirements, such as wage and hour law, collective bargaining agreement provisions, approved contracts, specially funded programs, purchase orders, District policies and procedures and similar requirements. “E”
• Serve as a resource to District staff and stakeholders to answer questions related to assigned activities and functions, such as completing paper and on-line forms, financial data and similar activities. “E”
• Process specialized information, reports and forms, such as for fees, billing, project tracking, retirement system, deferred compensation, payroll, contracts, purchase orders, budget documents and other areas of financial operations. “E”
• Review and verify appropriation transfers, encumbrances, and expenditure documents for compatibility with funding sources, appropriation restrictions and availability of funds. “E”
• Review invoices and supporting documentation for proper authorization and conformance to accounting requirements; prepare payments through the District’s financial accounting system; process and distribute progress payments; answers payment inquiries from vendors; follow- up on and resolve related problems. “E”
• Provide information and resolve inquiries, problems and concerns from contractors, vendors, employees, administrators and District stakeholders regarding invoices, payments, payroll, budgets, grants, purchases, fiscal policies, procedures and practices, rules and regulations related to District financial systems and protocols. “E”
• Establish, maintain, file and retrieve a variety of financial services records, documents, contracts and related materials. “E”
• Maintain current knowledge and expertise regarding laws, rules, policies and procedures governing assigned…