Senior Executive Assistant

About Boulder Boulder Care is an award-winning digital clinic for addiction medicine, recognized for both innovation and high quality of patient care. Founded in 2017 by CEO Stephanie Strong, our mission is to improve the lives of people with substance use disorders through compassionate, evidence-based care.

We provide Boulder patients with a fully virtual, multidisciplinary care team—including medical providers and peer recovery specialists—who deliver personalized treatment, including medication-assisted treatment (MAT) and ongoing support. Our approach is grounded in clinical excellence, patient-centered care, and a commitment to reducing barriers to recovery. Boulder partners with leading health plans, employers, and community organizations to ensure that our services are accessible and covered for the people who need them most.

Named by Fortune as one of the Best Workplaces in Healthcare, Boulder fosters a culture of kindness, respect, and meaningful work that delivers outstanding patient outcomes and moves the addiction medicine industry forward.

A highly-organized and proactive Senior Executive Assistant supports Boulder Care’s Founder / CEO, COO, and the broader executive leadership team. This role manages complex scheduling, coordinates travel, handles personal and professional to-dos for key executives, and executes the logistics of leadership offsites and company gatherings. The Senior EA thrives in a fast-paced, dynamic environment, building and leveraging trusted relationships across the company and with key company stakeholders (e.g., Board and investor offices).

They also communicate with polish and discretion, and enable key executives to operate with the least logistical and scheduling friction.

• Own and optimize complex, dynamic personal and professional calendar for the CEO, COO
• Prioritize high-impact meetings, manage scheduling conflicts, and anticipate needs
• Coordinate internal and external meetings, including board meetings and investor touch points

• Plan and book professional (and some personal) domestic and international travel for the CEO, COO, Chief Legal Officer and for all SVP+ level executives
• Prepare detailed itineraries and ensure seamless logistics (flights, accommodations, ground transportation, dining, etc.)
• Proactively handle last-minute changes and travel disruptions

• Assist with expense reporting and invoice approvals for the CEO, COO and Chief Legal Officer
• Maintain confidentiality and exercise judgment on sensitive matters
• Identify and improve inefficiencies in executive workflows and administrative processes

• Help triage and respond to high-priority emails
• Draft, edit, and review written communications for clarity and tone
• Interface with internal and external stakeholders with discretion and professionalism

• Plan, organize, and execute leadership and team gatherings held offsite
• Manage event logistics including budgets, venue sourcing, contract negotiation, agendas, travel arrangements, catering, swag, and AV
• Coordinate with People/Operations team to ensure alignment with broader company culture goals

• Prepare agendas, briefing documents, and presentation materials as needed and in collaboration with / at direction of the Chief of Staff
• Track and follow up on key action items and deliverables from CEO and COO meetings
• Support note-taking and executive communication workflows, leveraging tools like Notion, Google Docs, and Google slides

• Act as a liaison between the executive office and other departments
• Partner closely with the Chief of Staff

• Support the Office Manager for HQ
• Meet satellite offices needs

Will support the company business lines by fielding incoming calls as needed.

• Exceptional written and verbal communication
• Team-focused; effective collaboration. Serves both the team and the customer at a consistently high level
• Demonstrates…