School Admin Assistant II temporary - Franklin

Position: School Admin Assistant II - 0.75 (temporary) - Franklin
Posting Timeline

This job is open until filled. Applications will be reviewed as received. Portland Public Schools reserves the right to make a hiring decision at any point during the posting period.

This job is temporary for the remainder of the 2025/2026 school year.

Position Details

POSITION SUMMARY

Provide administrative support to students, family, school community, and staff through a variety of tasks. Act as a primary contact to provide guidance to students and family members. Perform a potentially diverse range of tasks including compiling communication materials, supporting student events, and providing guidance on completing PPS enrollment processes. Support school staff and administrators.

REPRESENTATIVE DUTIES

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification. Some or all of the duties may be applied to a specific position based on the size and needs of the school.

• Provide communication assistance to Building Administrators and staff by formatting and distributing communications by hard copy, email, and website information updates. Update and format communication materials include websites, newsletters, and social media posts.
• Support Vice Principals/Assistant Principals by coordinating meetings, preparing and organizing required documentation, scheduling appointments, and assisting school partners, and other organizations. Documentation may include but not limited to disciplinary or class scheduling materials.
• Assist students and parents in making appointments with counselors, answering phone calls and recording messages for the Counseling Office.
• Enter information into various systems and tracking documents, including updating student grade information. Prepare transcripts and submitting requests, ensuring graduation requirements are met.
• Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
• Help coordinate student and community events. Order materials, track participation, and provide day of/on site coordination. Prepare event programs for distribution at events.
• Graduation support typically includes creating graduation programs, ordering and distributing caps and gowns.
• Student conference schedules entered into systems. Send communications to students and parents.
• Complete all work using a Racial Equity and Social Justice lens as outlined in board policies. Participate in staff development, in-service trainings related to diversity, equity and inclusion in the workplace and in K-12 education. Model appropriate behaviors.
• Routinely meets and interacts with the public, staff, and students in situations which require tact, discretion and courtesy.
• Greet visitors, ensure security procedures are followed, and visitors are signed into systems.
• Receives and resolves concerns and complaints, using knowledge of school policies, procedures, rules, and requirements.
• May complete tasks associated with the School Administrative Assistant III but they will not comprise the majority of responsibilities.
• Provide medication to students in compliance with documented and approved plans. Responsible for minor first aid duties in the absence of the school nurse.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• One (1) or more years of experience of customer service, school administrative support, office administrative support, and/or event coordination. Experience working in or volunteering in a school is preferred.
• Any other combination of education and ex perience that would likely provide the required knowledge and abilities may be considered.

KNOWLEDGE AND ABILITIES

• Familiarity with standard office machines (copy machines, scanners, computers, phones) and willingness to learn new equipment as needed.
• Knowledge of various software and technologies including word processing, presentation, database, spreadsheet, website content management; willingness to attend additional training as needed.
• Organizational abilities to schedule meetings, plan and execute special events,…