Admin. Asst​/Assistant Property Manager and Insurance Specialist

Title:

Part-time
* Admin. Asst/Assistant Property Manager and Insurance Specialist

* Note:

This is a part-time position with flexible hours and the potential to transition to a full-time role.

Department:
Commercial Property Management

Effective:
Immediately

This position will assist a Property Manager with the daily management of a portfolio of commercial properties, as well as maintain tenant and vendor insurance certificates for all properties. We’re looking for a team player with a positive attitude and excellent written and verbal communication skills who will provide outstanding customer service to our tenants, vendors, and clients. Duties will include but not be limited to the following:

• Create owner’s reports and be able to explain financial activity. Assist with the preparation and organization of spreadsheets, letters and other documents as needed
• Order office supplies including postage and copy machines; process daily incoming mail
• Serve as primary point of contact on multi-line phone answering and transferring
• Assist Manager with building operations, dispatch maintenance requests and coordinate repairs, procure vendor bids and track service calls
• Maintain vendor and tenant insurance certificate tracking system for all properties
• Oversee R.E. Taxes tracking system for all properties
• Coordinate quarterly shredding program for all properties
• Perform credit checks on potential tenants
• Answer and respond to calls and emails from tenants, vendors and clients in a timely, professional manner
• Draft correspondence to existing clients and tenants
• Maintain tenant lease files and assist with all aspects of lease administration
• Draft lease abstracts and accounting change forms for Manager approval
• Track tenant delinquencies within portfolio
• Proof monthly tenant charges and property expenses for Manager approval

• Detail-oriented with good proofreading abilities.
• Demonstrate excellent organizational proficiency and ability to multi-task with people, phones, and projects.
• Prioritize job duties accordingly to meet deadlines.
• Display a high level of professionalism and integrity, as well as a strong work ethic and interpersonal skills.
• Demonstrate proficiency in Microsoft Office including Word, Excel, and Outlook.
• Possess a can-do attitude and willingness to jump in and help all positions in a fast-paced, positive working environment.
• Exhibit self-starter attributes while being willing and able to problem solve.

We are looking for a professional, friendly, accurate, detail-oriented individual who is willing to provide administrative support and learn the daily aspects of commercial property management. We offer the ability to grow professionally, a Summer Friday program, free parking, and a great work environment.