Administrative Assistant

The Senior Administrative Assistant provides high‑level operational and administrative support to department leadership and cross‑functional teams. This role requires exceptional organizational skills, strong judgment, and the ability to manage multiple priorities in a fast‑paced environment. The Senior Administrative Assistant acts as a key point of coordination, communication, and workflow management across the business.

• Manage complex calendars, meeting logistics, and scheduling across multiple stakeholders.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Prepare meeting materials, agendas, presentations, and minutes.
• Serve as a primary point of contact for internal and external inquiries.

• Support departmental planning, project tracking, and coordination of deliverables.
• Maintain and organize documents, records, and shared digital work spaces.
• Assist with procurement, vendor coordination, and invoice processing.
• Handle confidential information with discretion and professionalism.

• Draft and proofread correspondence, reports, and announcements.
• Build positive working relationships across teams and levels of leadership.
• Act as a liaison with cross‑functional partners to support smooth workflow and timely follow‑ups.

• Plan and support department meetings, workshops, and team events.
• Coordinate logistics such as room reservations, catering, equipment setup, and guest arrangements.

• 3+ years of administrative support experience, including experience supporting senior‑level staff.
• Strong organizational, time‑management, and prioritization skills.
• Excellent verbal and written communication abilities.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Ability to work independently and handle sensitive information with confidentiality.
• Strong problem‑solving skills and a proactive, resourceful work style.

• Familiarity with project management or workflow tools.
• Associate's or bachelor's degree (or equivalent experience).

• Professionalism & discretion
• Attention to detail
• Adaptability and flexibility
• Customer service orientation
• Collaboration & relationship building
• Initiative and ownership

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.