Project Assistant

Job Title:

Project Assistant

Reports to:

Office Manager

Location:

Oregon Headquarters (Tigard)
Pay range: $/hr (Non-Exempt)

About Cochran

Light up your career path and join Cochran, a trailblazer in the Pacific
Northwest's electrical and technology construction scene. We are at the
forefront of fostering innovation in the Pacific Northwest and beyond. As one of
the largest woman-owned contractors in the PNW, our we take pride in powering
innovation, human well-being, and community. Our success is driven by the
extraordinary talent of our team members, and we are committed to fostering a
workplace where employees thrive.

Since 1954, Cochran has played a major role in designing and installing
electrical and technological infrastructure throughout the Pacific Northwest and
across the country. With expertise in electrical, security systems,
audio/visual, communications, service, and maintenance, our dedication to fresh
thinking and proven execution is full-service.

Our values are proven, not explained:

Be Transparent.
Be Kind.
Be Accountable.
Be Respectful.
Be Proactive.
Be Inspired.
Be Brilliant.

We've brought skylines, arenas, factories, even robots to life. While our
technology evolves, our commitment to excellence never wavers. We're ready to
light the way, will you join us?

About the Role

As a Project Assistant, you will be responsible for compiling, maintaining, and
organizing accurate project and billing records. This includes managing
documentation related to project activities, billing processes, compliance
requirements, and submission deadlines. The role ensures that all project and
billing data is properly tracked, accessible, and aligned with established
procedures, quality standards, and timelines.

Essential Duties & Responsibilities

Collaborate with the Project Manager to prepare monthly project billings,
including schedules of values, pay applications, notices of right to lien, lien
releases (vendor and subcontractor), and related compliance documentation
Manage job start processes, including setup of new projects and associated
work orders in the system
Enter and maintain project financial data, including budgets, phase codes,
change orders, work orders, and billing rates
Ensure accurate and timely tracking and processing of team time entries into
the payroll system
Create and enter billing rate templates as required for specific contracts
or work orders and prepare billings tailored to customer-specific requirements
Order and maintain insurance certificates to meet contract requirements
Process sub-tier subcontractor purchase orders or agreements, including
required compliance documentation (insurance, lien waivers, certified payroll),
and support Project Managers with payment approvals
Submit certified payroll reports and EEO compliance documentation via
appropriate platforms and websites
Perform additional administrative duties as needed to support to the
Admin/Project Assistant, Accounts Receivable, and Accounts Payable teams

In this role, you will have the opportunity to:

Proactively identify and resolve issues using strong problem-solving skills
Build technical and administrative expertise through ongoing learning
Provide responsive, professional service with attention to detail and
accuracy
Collaborate positively with team members to support shared goals
Produce high-quality, consistent work while adapting to changing priorities
Demonstrate reliability, accountability, and professionalism
Take initiative, seek growth opportunities, and ask for support when needed

We are looking for someone with the following competencies:

Five years of relevant experience/training, or an equivalent combination of
education and experience
Strong basic math, written communication, and problem-solving skills
Proficiency with Microsoft Office and spreadsheet/accounting tools
Ability to follow procedures and work independently

Why Cochran?

Company Benefits

PTO | 401k | Medical, Dental & Vision | Life Insurance | Seven Paid Holidays |
Voluntary Benefits | EAP

Other compensation bonuses are eligible.
* Bonus pay based on percentage of
salary, adjusted by company and individual performance.

DEIB Statement

Cochran, Inc. provides equal employment opportunities to all…