Data Processing Representative

Overview

Placement Type:
Permanent

Salary: $55,

Start Date:

Mar 16, 2026

The Data Processing Representative is responsible for the integrity, cleansing, and preparation of client data for large-scale mail and print production. While we use industry-specific postal software, expert-level proficiency in Microsoft Excel is the most critical requirement for this role. We are looking for a detail-oriented "data sleuth" who can transform messy client files into organized, production-ready databases.

Employment status:
This is a non-exempt, hourly full time position. Hourly pay (approx $26.50-29/hr) will be based on a salary ($55-60K). Workers also qualify for overtime hours. This is direct-hire placement. There is no end-date.

Candidates MUST be local to Portland, OR area. Work sponsorship or transfer will NOT be provided.

• Data Cleansing & Normalization:
  Use Excel to import, scrub, and format various client data types. This includes splitting strings (e.g., separating names from addresses), assigning salutations, and standardizing currency/decimal formats.
• Complex Data Manipulation:
  Perform "Merge/Purges" across multiple files, identify and remove duplicates, and isolate sensitive information (IDs, account numbers, etc.) to ensure data integrity.
• Logic-Driven Formatting:
  Create labeling lists and variable data sequences for complex merges based on specific client business rules.
• Data Troubleshooting:
  Analyze client files for inconsistencies or malformed addresses; coordinate with Sales and Customer Service teams when data needs to be re-exported or corrected.
• Secondary Duties (Training Provided)
• Postal Software Operations:
  Learn to utilize BCC Mail Manager and Windowbook to run files through USPS databases (CASS/NCOA) and prepare presorted mailing lists.
• Compliance & Liaison:
  Coordinate with the USPS Postal Liaison to ensure jobs meet "Seamless" e‑induction requirements and postal regulations.
• Variable Data Design:
  Use Adobe InDesign and plugins to merge cleansed data into visual layouts, ensuring fonts and scales match client specifications.
• Documentation:
  Maintain detailed logs of client-specific processing templates and software update procedures.

• Advanced MS Excel
  
  Skills:
  
  You must be comfortable with advanced functions (VLOOKUP/XLOOKUP, Pivot Tables, formulas, If/Then statements, and Text-to-Columns).
• Strong Attention to Detail: A "near-perfect" accuracy rate is required when handling sensitive client information and postal barcodes.
• Analytical Mindset:
  The ability to look at a raw data file and determine the most efficient way to "clean" it for production.
• Highly Organized:
  Ability to manage multiple data streams and deadlines simultaneously.
• A Sense of Humor:
  We work hard and value a positive, adaptable team culture!
• Note:
  
  Experience with BCC Mail Manager, Adobe Creative Suite, or USPS Postal One! is a significant plus, but we are willing to train the right candidate who possesses elite Excel and data-entry skills.

• Paid Holidays (6)
• Medical and Dental Insurance
• AFLAC Plan(s)
• PTO – Vacation + Sick time
• Employee Referral Bonus
• Retirement 401(k), Company Match and Profit Sharing
• Continuation of Benefits Following Separation

2-3 onsite interviews with management

#LI-JM5