Office of Student Activities Office Assistant

Office of Student Activities Office Assistant

Job Title Office of Student Activities Office Assistant

Department

Department Student Activities

Terms and Hours

Terms and Hours Approx. 4-10 hrs/week, set schedule each semester

Job Category

Job Category Student Employment

Hourly Wage

Hourly Wage Portland Metro Minimum Wage ($16.30)

The Office of Student Activities ( OSA ) Office Assistant supports the Office Manager and helps with multiple clerical and hands-on tasks per work shift. The Office Assistant helps manage daily office operations and assists with programming for all Clubs and Organizations, ASUP , CPB , The Beacon, The Log, KDUP , and Late Night Programming, as well as numerous OSA events.

The Office Assistant assists with OSA social media, creating posts for marketing events, giveaways, and highlighting students and student interests. The ideal candidate is excited about providing excellent customer service, and enjoys a fast-paced office environment.

• Greets and helps visitors in a friendly and efficient manner
• Fields general inquiries about UP and the programs we support via phone and email
• Assists with OSA social media (primarily Instagram) by creating content to advertise events and to highlight and engage UP students
• General office duties such as copying, scanning, shredding, and distributing mail
• Opens and closes the office in the morning and evenings
• Makes reservations for Pilots Express
• Assists with multiple activity sign-ups
• Schedules reservations for the Commons table
• Approves and posts flyers around campus
  
  Assists other departments within OSA as assigned by your supervisor
• Establishes and maintains relationships with fellow Office Assistants
• Other relevant duties as assigned

• Ability to learn Microsoft Word/Excel/Outlook/Canva
• Familiarity with Instagram and ability to learn to design creative and attractive social media posts

• Availability during vacant shifts
• Strong customer service, interpersonal, and communication skills
• Effective multitasker, with the ability to be organized and flexible
• Ability to develop and maintain strong working relationships with coworkers
• Capable of handling customer service questions and concerns in a calm and positive manner
• Ability to communicate clearly and effectively in person and in writing

Physical Requirements

Posting Number

Posting Number SE948-2023

Number of Vacancies

Estimated Start Date 03/25/2026

Open Date

Open Date 02/20/2026

Close Date

Close Date 03/23/2026

Required fields are indicated with an asterisk (*).

• Resume (required)
• Cover Letter (optional)

Contact
University of Portland
5000 N. Willamette Blvd
Portland, Oregon

recruitment