Practice Assistant - Litigation

Practice Assistant - Litigation page is loaded## Practice Assistant - Litigation locations:
Portland time type:
Full time posted on:
Posted 3 Days Agojob requisition :
R5182

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success. ##
* This position is based in our Portland office.
**
* General Description:

** The Portland office of Holland & Knight is seeking a Practice Assistant - Litigation to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs.
** Key Responsibilities and

Essential Job Functions:

*** Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
* Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
* Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.
* Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
* Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
* Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
* Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.
* Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s).
* Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
* Perform all file maintenance, including saving documents to the document management system.
* Assist lawyers with time entry, billing, and collection, as needed.
* Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
* Perform clerical duties for non-legal departments, as needed.
* Special projects and duties as assigned.
** Litigation

Experience:

*** General knowledge of litigation practices and procedures; knowledge of court systems (general district/small claims, circuit, federal, appellate).
* Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies.
* Experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software.
* Knowledge of court procedures, and where to find Local Rules of Court and Judge’s Standing Orders.
* Experience processing summonses, subpoenas, discovery requests.
* Experience with preparing legal documents (pleadings, discovery, document production materials, memoranda) and other correspondence.
* Experience with Bates labeling and redacting documents for trial preparation; experience scheduling court depositions, hearings, and other meetings as determined by attorney.
*
* Required Skills:

*** Advanced knowledge of Microsoft Office Suite and Adobe.
* Experience with document management systems.
* Experience with electronic signature software programs.
* Proficiency in core legal administrative assistant functions and advanced technical and communications…