Administrative Coordinator

This position is remote but you must live in the Portland, Oregon metropolitan area.

We are looking for an organized, detail-oriented Administrative Coordinator to help keep our programs running smoothly. This volunteer role supports job seekers and mentors across various program activities.

• Track orientation attendance, receipt and completion of forms and assessments
• Send updates and follow-up emails to job seekers during onboarding
• Manage the list of job seekers waiting to be assigned mentors, coordinate assignments, and update the tracking spreadsheet
• Maintain job seeker status changes (active, successful, inactive); send success email templates and facilitate success story sharing at Monday meetings
• Solicit Google reviews and distribute the Lessons Learned survey to successful job seekers
• Maintain the list of newsletter recipients
• Monitor and respond to the info email inbox
• Send event reminders and assist with mock interview coordination
• Assist with supply ordering and purchasing, and support weekly in-person and online meetings as needed
• Coordinate speaker calendar and logistics, including follow-up after talks
• Post documents for mentors and speakers, update the online calendar, and make small updates to web pages

• Attention to detail, multitasking, and follow-through
• Comfortable with email communication and professional correspondence
• Proficient with spreadsheets (Google Sheets and Excel), Gmail, MS Word or Google Docs
• Experience or quick learning ability with Zoom and Linked In
• Self‑motivated and able to work independently
• Prior professional or volunteer administrative experience (highly desirable)

Flexible, primarily remote volunteer role. Estimated commitment of 5-10 hours per week, typically about 1 hour per day, on 4-5 days a week. Work schedule can be negotiated to fit your availability.

• Satisfaction of making a direct impact in your community
• Experience in non‑profit program coordination and administrative skills
• Reference letter or recommendation and documentation of volunteer hours upon request
• Connection to a warm, supportive team of mentors and staff