Executive Assistant

Executive Assistant & Team Coordinator

We're looking for an Executive Assistant & Team Coordinator to support our SVP of Marketing and help drive operational excellence across a dynamic, high-impact marketing organization.

This role sits at the center of it all-blending executive support, team coordination, and marketing operations to ensure priorities stay on track, communication flows seamlessly, and the team is set up to deliver.

What You'll Do Executive Support Excellence

+ Serve as a trusted partner to the SVP of Marketing and leadership team, managing complex calendars, priorities, and evolving business needs

+ Coordinate leadership meetings end-to-end-including scheduling, agendas, materials, note-taking, and action item follow-ups

+ Act as a key point of contact and gatekeeper for internal and external stakeholders

+ Prepare polished presentations, reports, and executive communications

+ Manage travel logistics, itineraries, and expense reporting with precision

+ Proactively anticipate leadership needs and help maximize focus, efficiency, and impact

Marketing Team Coordination

+ Own and maintain team and department calendars, including meetings, travel, time off, and key events

+ Serve as the central hub for marketing team coordination, ensuring alignment across schedules and priorities

+ Maintain shared tools and resources (calendars, trackers, org charts, distribution lists, Teams channels)

+ Coordinate team meetings and routines-ensuring agendas, logistics, and follow-ups are consistent and effective

+ Support daily operations such as room scheduling, vendor coordination, expense tracking, and budget administration

+ Assist with onboarding, internal communications, and team updates to build connection and continuity

+ Partner with Marketing Operations to support workflows, processes, and planning

+ Help celebrate wins and reinforce alignment across the marketing organization

What You Bring

+ 2-4 years of experience in executive support, administrative coordination, or marketing operations

+ Experience supporting VP/SVP-level leadership, managing complex calendars and shifting priorities

+ Strong meeting management skills-from scheduling to note-taking to execution follow-through

+ Exceptional organizational skills with a sharp eye for detail and accuracy

+ Clear, professional communication-both written and verbal

+ Proven ability to handle confidential information with discretion and sound judgment

+ Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams) and collaboration tools

+ Ability to thrive in a fast-paced, cross-functional environment

+ Experience supporting team operations, calendars, and internal processes preferred

What Sets You Apart

+ You anticipate needs before they arise and take initiative without being asked

+ You bring structure and clarity to complex, fast-moving environments

+ You balance precision with adaptability and stay calm under pressure

+ You're a natural collaborator who builds strong relationships across teams

Why This Role Matters

In this role, you're not just supporting executives-you're enabling an entire marketing organization to operate at its best. Your ability to keep leaders organized, teams aligned, and communication flowing will directly impact how effectively we execute and grow.

Job Type & Location

This is a Contract position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $40.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Final…