Executive Assistant

Description

At Vibram, we are passionate about innovation, craftsmanship, and pushing boundaries. We are seeking an exceptional Executive Assistant to serve as a trusted strategic partner to our President & Global Chief Brand Officer.

As the President's right hand, you will play a critical role in enabling effective leadership by anticipating needs, managing competing priorities, and ensuring seamless day-to-day operations in a fast-paced, global organization. You will exercise sound judgment, maintain the highest level of discretion, and proactively remove obstacles so leadership can focus on strategic priorities.

The ideal candidate thrives in a dynamic, results-oriented environment and has a proven ability to manage complex calendars, coordinate across multiple stakeholders, and communicate with confidence and professionalism at all levels of the organization. You are highly organized, detail-oriented, and able to connect the dots across competing priorities while remaining calm under pressure.

Success in this role requires exceptional organizational and interpersonal skills, strong business acumen, and the ability to navigate a matrixed organization with ease. You are proactive, resourceful, and always thinking several steps ahead, building strong relationships across functions, anticipating challenges before they arise, and ensuring nothing falls through the cracks. Most importantly, you take ownership, operate with a high degree of independence, and consistently find a way to get things done.

• Serve as a trusted partner, sounding board, and confidant to the President & Global Brand Chief, helping facilitate effective decision-making and ensuring seamless execution of priorities.
• Act as a key conduit between the executive, leadership team, and internal and external stakeholders.
• Executive Office Management
• Lead all administrative operations for the Office of the President & Global Brand Chief.
• Manage confidential and highly sensitive information with the utmost discretion and professionalism.
• Serve as a primary point of contact for employees, partners, and external stakeholders, directing inquiries and communications appropriately.

• Proactively manage and optimize a complex executive calendar, balancing competing priorities and anticipating scheduling needs.
• Coordinate meetings, events, and engagements with internal and external stakeholders, ensuring alignment with business objectives and strategic priorities.
• Communications
• Draft, review, edit, and coordinate executive communications, presentations, correspondence, and announcements.
• Manage distribution lists, approval workflows, and communication processes as needed.
• Regularly communicate on behalf of the President & Global Brand Chief with professionalism and accuracy.

• Prepare and coordinate briefing materials, reports, presentations, and other sensitive documentation.
• Support Board of Directors meetings, executive leadership meetings, and earnings-related communications through the preparation and organization of materials.

• Coordinate complex domestic and international travel, including itineraries, accommodations, transportation, visas (as applicable), and meeting logistics.
• Anticipate travel challenges and proactively resolve issues to ensure efficient, seamless travel experiences.

• Prepare, review, reconcile, and submit executive expense reports accurately and in a timely manner.
• Monitor budgets related to executive activities, meetings, and travel as needed.

• Plan, coordinate, and execute meetings, leadership offsites, events, and special projects of varying size and complexity.
• Prepare agendas, meeting materials, and follow-up action items to ensure successful outcomes.

• Develop polished, executive-level presentations and business materials using PowerPoint, Keynote, and other presentation tools.
• Ensure all deliverables reflect exceptional quality, accuracy, and brand consistency.

• Support special projects…