Assistant Manager

Job Location:

Portland, OR 97213

Position Type:
Full Time

Salary Range: $26.00 - $28.00 Hourly

Travel Percentage:
None

Job Shift: Day

Job Category:
Admin - Clerical

Responsible for conversion of telephone and walk-in prospects to leases, resulting in maintained and increased occupancy, and the inherent responsibility to effectively communicate to existing residents and establish a successful renewal program. Responsibility for weekly/monthly reports to include receiving and posting of rents, with additional responsibility to assist the On-site manager with the coordination of day-to-day activities of the development, in accordance with the standards established by Quantum Residential.

Assist in maintaining office clerical, filing and record keeping systems. Identify and strive to meet the resident’s needs.

• Respond effectively to telephone inquiries to generate prospective resident visits to the property.
• Show and demonstrate apartments, utilizing sales skills to demonstrate market ready product and availability to close prospects.
• Follow up with prospective residents.
• Monitor telephone and walk-in traffic at property via guest cards and traffic logs.
• Walk model tour route and open models daily to ensure quality presentation.
• Obtain lease information and complete lease applications. Conduct required credit and reference checks. Set up and maintain lease files.
• Conduct periodic market surveys, as requested.
• Encourage resident retention by contacting all residents on renewal report that are not currently on lease.

• Perform move-in inspections with new residents.
• Review Welcome packet with new resident in a timely manner.
• Maintain legal records/files.
• Input daily activity on daily and vacancy reports.

• Prepare and process resident service requests.
• Assist with resident problems and complaints concerning rent payments, service requests, etc.
• Assist with preparation of newsletters and promotion flyers.
• Assist with the planning of community activities and events.

• Collect, record & deposit rental payments, application fees, security deposits, etc.
• Maintain account records and journals and make bank deposits.
• Help to prepare weekly and monthly reports as required.
• Help to prepare legal action for evictions, as necessary.

• Assist Manager with complying in a timely manner to all regulatory agencies and investors.
• Assist with administrative and building operations are in compliance with the regulatory agencies.
• Assist with conducting initial certifications, annual re-certifications, rent increases, and utility allowances, in accordance with the LIHTC and HUD guidelines.
• Assist in preparing applicable sites for Management and Occupancy (MOR), REAC, Housing Quality Standards (HQS), regulatory agencies, investor audits, and inspections.

Other tasks as assigned.

Reports directly to the on-site manager. In absence of manager, supervises and schedules maintenance and on-site personnel. Works with property manager, administrative division staff, staff members of other developments, outside vendors and service providers.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education:
  
  High school diploma or general education degree (GED); two years related experience in property management/training preferred or equivalent combination of education and experience.
• Office
  
  Experience:
  
  Proficient in MS Office, particularly email (both the desktop version and web based), Word, and Excel; knowledge of office management systems and procedures, excellent time management skills, ability to multi-task and prioritize work. Attention to detail and problem-solving skills.
• Language
  
  Skills:
  
  Ability to read and interpret documents such as emails, utility billings, financial documents, instructional documents, rental agreements, and procedure manuals.
• Mathematical
  
  Skills:
  
  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages; ability to add and subtract numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; use hands to handle or feel and reach with hands and arms. The employee frequently required to walk, climb, or balance, and to talk or hear.

The employee frequently required to sit; stoop, kneel,…