Legal Secretary

Job Summary

In this role you will provide dedicated support to employment litigation attorneys in the Portland office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing.

The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent Oregon litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects.

• Familiarity with Oregon state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred.
• Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Handle a wide variety of complex and confidential time-sensitive material.
• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading).
• Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed.
• Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications.
• Coordinate docketing for litigation attorneys, maintain calendars and CLE records.
• Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed.
• Prepare expense reports and assist with billing and collections as needed.
• Perform various office and client filing (paper and electronic).

• High school diploma or equivalent required, BA strongly preferred.
• 3+ years' experience as an Oregon legal secretary.
• Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills.
• Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task.
• Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows.
• Possess a client service mindset with strong verbal and written communication skills.
• Be analytical, able to problem-solve and propose resolutions.
• Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.