Executive Assistant​/Personal Assistant

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Company: OK Tomorrow – (Use the "Apply for this Job" box below)..xyz

Location: Portland, OR (Hybrid/Remote with weekly in-office requirement)

Position Type: Part-time, 20-40 hours per week

Compensation: $30,000 - $60,000 annually

Executive Assistant/Personal Assistant

Company: OK Tomorrow – .xyz

Location: Portland, OR (Hybrid/Remote with weekly in-office requirement)

Position Type: Part-time, 20-40 hours per week

Compensation: $30,000 - $60,000 annually

We are a creative technology firm specializing in creative brand marketing and innovative technology solutions. Our company leverages AI to build custom solutions for clients and offers comprehensive AI training services. Our Founder is a sought-after creative technologist who delivers live speaking engagements, virtual workshops, and in-person presentations.

We are seeking an experienced Executive Assistant/Personal Assistant to provide comprehensive support to our Founder, who leads a dynamic creative technology company while managing a young family in Portland. This role combines traditional executive assistant responsibilities with personal and household management tasks, requiring someone who can seamlessly navigate both professional and personal priorities with exceptional attention to detail.

• Manage complex calendar scheduling and coordination
• Client relationship management
• Outbound communication, email management, and correspondence
• Coordinate travel planning and logistics for business trips and speaking engagements
• Provide meeting coordination and follow-up support
• Forward planning, and management of priority task tracking

• Aid in the Founder’s balance between high intensity work and personal/family goals
• Coordinate home-related appointments with service providers
• Manage family scheduling and calendar coordination
• Handle personal errands including occasional shopping and item pickup
• Schedule and coordination personal and family appointments
• Collaborate directly with the Founder and their partner on family needs

• Maintain organized filing systems and documentation
• Handle confidential information with discretion
• Support project coordination as needed
• Assist with workshop and speaking engagement logistics

• 10+ years of experience as a personal assistant, executive assistant, or house manager
• Experience working in a services firm with exposure to high-value client relationships (e.g. a marketing or advertising agency, financial services, legal services, etc).
• Very strong communication and interpersonal skills (you must love people)
• Proven track record of success coordinating complex tasks with high attention to detail
• Experience managing both professional and personal responsibilities
• Comfortable handling confidential and sensitive information

• Proficiency with Apple ecosystem (iPhone, Mac Book)
• Experience with Google Workspace (Gmail, Google Calendar, Google Drive)
• Familiarity with Notion (preferred but not required)
• General comfort with technology and learning new platforms

• Valid driver's license and reliable personal vehicle for running errands, OR
• Confident and timely use of public transportation in Portland area

• Hours: 20-40 hours per week, flexible scheduling
• Schedule: Monday-Friday, mostly standard office hours.
• Location: Flexible remote/hybrid arrangement with preference for at least 1-2 hours in-office weekly at the company’s NE Portland office.
• Travel: Minimal, primarily local errands and appointments

• Competitive compensation
• Flexibility to work around your life commitments (we generally don’t have a meeting-centric culture)
• Understanding of working parents, juggling school commitments, and work-life balance
• You will be at the cutting-edge of AI technology and creative marketing
• Dynamic work environment supporting both business innovation and family life

You are a seasoned professional who thrives in a dynamic environment where no two…