Senior Administrative Assistant - Chaplaincy

Senior Administrative Assistant – Providence Portland Medical Center

Full Time – Day Schedule

Provides professional administrative support to the Supervisor of Pastoral Care and the CPE Supervisor.

• Takes initiative in coordinating department IS/Telecom/Administrative/HR/Special Event and Project Planning.
• Acts as the department IS liaison – coordinates IS for department (initial access for new hires, additional access for staff, requests for changes to Star and Horizon, facilitates telecom for department – voicemail/pagers).
• HR coordinator for department – coordinating new hire paperwork and timelines for orientation for interns, residents, and new employees.
• Project and Event planning: analyzes, organizes, sets up, revises, and updates databases.
• Aids the Director in analyzing and preparing the departmental budget.
• Completes delegated projects and maintains compliance with hospital regulations, acting as department safety coordinator.
• Maintains files and database of all members of the Department and collaborates with PPMC staff in facilitating chaplain visits, aid to in‑need patients and employees, and ongoing projects (e.g., prayer/memorial services).

• Bachelor's Degree.
• Master's Degree.
• Experience in a hospital environment.

• Free, convenient, and ample parking.
• Tri Met annual pass (Hop Fastpass) for eligible staff working within the Portland Service Area.
• Medical Plan Assistance Program – free or reduced‑cost coverage for caregivers and eligible dependents based on household size and income.
• Tuition reimbursement/education – 100% tuition paid for program options; up to  5,250 per year for select undergraduate and master’s degrees in the Guild catalog; required books and fees 100% covered or reimbursable for select schools.
• Paid Time Off – up to 25 days per year for benefit eligible caregivers.
• Retirement program – employer match and discretionary contributions with pre‑tax (and/or Roth after‑tax) contributions.
• Lyra Caregiver Assistance program – up to 25 counseling or coaching sessions per year.

26.79 –  40.99 per hour. Additional compensation such as shift differentials, standby/on‑call, overtime, premiums, shift incentives, or bonus opportunities may be available.

Providence is a proud Equal Opportunity Employer. We are committed to providing a workplace free from unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.