Administrative Assistant

Admin Assistant will support our Enterprise Data Strategy area in Business. They will provide a full range of administrative support to the Director and her teams to enhance efficiency and support the achievement of business goals.

We are looking for someone with strong organizational and scheduling skills who is agile and change‑friendly.

Hybrid

Schedule:

2-3 days in office.

• Purchase a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconcile purchasing card statements; initiate purchase requisitions.
• Track status of all purchase requisitions and purchase orders; administer service contract(s) for the department or facility.

• Plan team events, organize speakers, food and snacks.
• Support travel needs – book reservations for flights, hotels, etc.

• Calendar staff meetings, revenue recovery meetings, officer presentations, finance & HR meetings (monthly) and ensure that invoices are received and paid on time.
• Calendar IT and Advanced Delivery connections.
• Support leaders on their rhythm – staff meetings, offshore meetings, project meetings, etc.
• Assist with laptop/office supply requests.

• Intermediate computer skills using administrative software applications:
  Microsoft Office (Word, Excel, PowerPoint, SharePoint).