Senior Administrative Assistant - Chaplaincy

Senior Administrative Assistant – Providence Portland Medical Center (Full-Time, Day Shift)

The Administrative Assistant III provides professional administrative support to the Supervisor of Pastoral Care and the CPE Supervisor. They take initiative in coordinating department IS/Telecom/Administrative/HR/Special Event and Project Planning. As the department IS liaison, they coordinate IS for the department, including initial access for new hires, additional access for staff, changes to Star and Horizon, and facilitate telecom for voicemail and pagers.

They serve as the HR coordinator, handling new hire paperwork and orientation timelines for interns, residents and new employees. Project and event planning includes analyzing, organizing, setting up, revising, and updating databases. They assist the Director in analyzing and preparing the departmental budget, complete delegated projects, and maintain expertise in compliance with hospital regulations, including department safety coordination. The role maintains files and a database of all department members and collaborates with PPMC staff to facilitate chaplain visits, aid to in‑need patients and employees, and ongoing projects such as prayer and memorial services.

• Bachelor's Degree
• Master's Degree
• Experience in a hospital environment

• Free, convenient, and ample parking
• Tri Met annual pass (Hop Fastpass) for benefit‑eligible staff who work within the Portland Service Area
• Medical Plan Assistance Program – free or reduced‑cost coverage for caregivers and their eligible dependents based on household size and income
• Tuition reimbursement/education – 100% tuition paid or up to $5,250 per year for select undergraduate and master’s programs within the Guild catalog; required books and fees are 100% covered for select schools
• Paid Time Off – up to 25 days per year for benefit‑eligible caregivers
• Retirement – Providence retirement program with employer match and discretionary contributions, working with pre‑tax (and/or Roth after‑tax) contributions to help save for retirement
• Lyra Caregiver Assistance program – up to 25 counseling or coaching sessions per eligible member per year
• Comprehensive benefits package including 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life and disability insurance, and time‑off benefits such as paid parental leave, vacations, holidays, and health‑related time off

Providence is proud to be an Equal Opportunity Employer. We are committed to an environment free from unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran status, religion, age, creed, national origin, sexual identity, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Pay Range: $26.79 – $40.99 per hour. Base pay; additional compensation may be available for shift differentials, standby/on‑call, overtime, premiums, extra shift incentives, or bonus opportunities.