Office Coordinator - Portland

Job Details

Job Location:

Corporate
- Portland
- Portland, OR 97210.

As Office Coordinator, you will be the first point of contact for the company. You will handle the flow of people through the business and ensure that all administrative and receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner. This is more an entry-level position and you will receive comprehensive training to ensure you have the tools for success.

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen, and forward incoming phone calls while providing basic information when appropriate
• Receive and sort daily mail, couriers, and deliveries
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Manage conference room calendars by scheduling meetings/appointments and resolving conflicts
• Print daily invoices and process through the mail folding machine.
• Print monthly statements and bi-monthly cardlock invoices. Process them through the mail folding machine.
• Order and maintain forms and envelopes for all company locations
• Maintain order and cleanliness of the supply room
• Order office and postage meter supplies
• Order catering as needed for meetings
• Order copier toner and other printer toners, recycle used cartridges
• Prepare Federal Express shipments
• Point of contact for vending machines, water dispensers and other related vendors
• Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, folding invoices, etc.
• Various projects and tasks as assigned by Manager
• Accountable for Fresh Service (ticketing system) ensuring timelines are met as set forth in credit policy
• Serve as a primary or secondary backup for other members of the Credit & Collections department
• Maintain a team environment with other employees and departments.

• Proven work experience in a similar role (minimum 1-2 years' experience)
• Proficient with 10-key, Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with multiline phone system, Mitel and/or Shore Tel telephone systems a plus
• Professional appearance
• Solid communication skills both written and verbal
• Ability to organize, multitask, prioritize, and work under pressure
• Punctuality is essential
• High School diploma.

• Frequently operate a computer
• Interact with others in person, over the phone, and via other devices.
• Move about the facility to access file cabinets, documents, office machinery, and other equipment.
• Occasionally bending, twisting, and turning while lifting weights of less than 25 (25) pounds.
• Data entry while seated for greater than one-half (1/2) hour.

• Employer will conduct a background check, drug screen, and driving record check.

• Medical
• Dental
• Vision
• 401K
• Aflac
• Pre-paid legal
• Long Term Disability
• Short Term Disability
• Life Insurance
• Employee Assistance Program
• PTO

Carson is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.