Recertification​/Resident Coordinator

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

The Recertification/Resident Coordinator is responsible for managing resident eligibility recertifications and coordinating unit inspections to ensure compliance with affordable housing regulations, company policies, and property standards. This position serves as a key liaison between residents, property management staff, compliance teams, and housing agencies. The Coordinator oversees annual and interim recertifications, conducts resident interviews, verifies income and household information, schedules and tracks unit inspections, and maintains accurate, audit‑ready resident files.

• Manage annual, interim, and move‑in certification processes for affordable housing residents.
• Notify residents of upcoming recertifications and required documentation deadlines.
• Conduct resident interviews to verify household composition, income, assets, and eligibility.
• Collect, review, and process third‑party verifications and supporting documentation.
• Calculate household income, assets, rent, and utility allowances in accordance with HUD, LIHTC, HOME, and other program requirements.
• Ensure all recertifications are completed accurately and within required deadlines.
• Identify and resolve discrepancies in resident files and documentation.
• Comply with annual recertification communication – First, Second and Final Notices Monthly.
• Schedule resident appointments to complete annual recertifications.
• Update all client management systems – Yardi, WCMS & Procorem where applicable. Review code and update rent payments in Yardi.

• Serve as the primary point of contact regarding inspection‑related questions and concerns.
• Inspect property on a regular basis in coordination with the Operations Team’s Property Inspector and report any repair or replacement needs. Drive and walk the properties to ensure positive curb appeal. Check to make sure the grounds and common areas are free from trash and debris.
• Educate residents on housing standards, lease compliance requirements, and inspection expectations.
• Communicate inspection results and corrective action requirements to residents.
• Provide referrals and support resources when inspection findings indicate residents may need assistance.
• Maintain positive and professional relationships with residents while promoting housing stability.
• Collaborate with PRCI Leadership, Compliance Managers, and Leasing staff to ensure occupancy and compliance goals are met.
• Coordinate access to units for inspections and repair work.
• Monitor completion of maintenance work orders resulting from inspection findings.
• Write Service Requests for maintenance repairs received from residents and/or others.
• Participate in property walk‑throughs and quality assurance reviews.
• Assist with special projects, audits, and occupancy reporting as assigned.

• High school diploma or GED required; college degree preferred in business administration, or related field.
• Minimum 2 years of administrative, housing, property management, customer service, or eligibility determination experience.
• Experience with affordable housing programs preferred. Experience working with HUD, Section 8, Public Housing, LIHTC, or subsidized housing programs preferred.
• Experience with various forms of housing to include single family, multi‑family and apartment complexes.
• Prior experience using Yardi Property Management software.
• Experience working in a non‑profit organization.

• Knowledge of rental assistance and affordable housing programs.
• In depth knowledge of all rules and regulations surrounding property management.
• The ability to read and understand technical documentation such as federal housing regulations and associated policies and procedures.
• Knowledge of the community, social and economic resources available to low income individuals, with particular emphasis on resources as they apply to housing.
• Knowledge of computer systems and spreadsheets. Proficient with Microsoft Office Suite:
  Word, Excel, Outlook.
• Knowledge of general office equipment.
• Self‑motivation and…