Technical Editor & Proposal Support Specialist

Description

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years.

In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future.

Weston is hiring a Technical Editor & Proposal Support Specialist who serves as a key quality resource for the EHS team, ensuring that client-facing deliverables—including reports, proposals, and presentations—are accurate, professionally formatted, and refined. The position plays a critical role in final document preparation prior to submission, supporting both proposal (B&P) and internal (URG) efforts. In this role is measured by the ability to:

• Deliver high-quality, error-free documents across multiple project teams
• Maintain consistency in formatting, branding, and document structure
• Improve usability and efficiency through strong template management
• Effectively manage multiple deadlines in a fast-paced, team environment
• Identify and correct errors proactively across complex, multi-author documents

Lakewood, CO (preferred) | Portland, OR (preferred) | Remote considered, with preference for proximity to a Weston office

• Edit and format complex, multi-author technical documents to ensure clarity, consistency, and high-quality presentation
• Review reports, proposals, and presentations for grammar, formatting, accuracy, and overall document quality
• Identify formatting inconsistencies, errors, and areas for improved clarity and coordinate updates with authors as needed
• Perform final quality checks prior to submission to ensure documents are complete, accurate, and professionally formatted

• Apply advanced Microsoft Word functionality—including styles, templates, section breaks, headers/footers, and complex formatting—to ensure consistent, polished deliverables
• Format reports, proposals, and PowerPoint presentations in alignment with Weston and client-specific standards
• Ensure consistency in formatting, branding, document structure, and usability across all deliverables
• Integrate and format content from multiple contributors into cohesive, client-ready documents

• Develop and maintain standardized, well-structured, and user-friendly templates for reports, proposals, and presentations
• Apply Word and PowerPoint design elements (styles, themes, layouts, master slides, automated tables, headers/footers) to improve efficiency and consistency
• Update templates as needed to support team consistency and reduce formatting effort for technical staff
• Leverage advanced Word and PowerPoint features to improve document usability and formatting efficiency

• Coordinate with the graphics team and support integration of visuals within documents and presentations
• Review visuals for consistency, formatting, and alignment with document standards
• Ensure figures, tables, and graphics are properly formatted and aligned within final deliverables

• Maintain organized document storage, including folder structures, version control, and file naming conventions
• Ensure final deliverables are properly labeled, complete, and accessible for future reference
• Support consistent document management practices across project teams

• Collaborate with project managers, proposal teams, and technical staff to support document quality and consistency
• Provide feedback to contributors on formatting, clarity, and quality expectations
• Support continuous improvement of templates, formatting standards, and document processes

• Advanced proficiency in Microsoft Word, including styles,…