Purchasing Assistant Job Portland area,Oregon USA,Administrative/Clerical

The Purchasing Assistant is a key member of EC’s centralized purchasing team, responsible for maintaining accurate purchase order (PO) records, processing administrative tasks, and handling credit card purchases to ensure smooth operations across company projects. This role supports Buyers and project teams by resolving discrepancies, reconciling accounts, and facilitating timely cross communications with our vendors and internal teams for purchase order maintenance and close‑outs.

Duties

and Responsibilities

Daily validating and processing of purchase orders from Remarcable into ERP system (Vista Viewpoint), ensuring accurate synchronization of details such as quantities, pricing, vendor information, taxes, freight, etc.

Research and resolve Accounts Payable issues, including quantity/pricing discrepancies, items invoiced not on PO, and vendor invoice matching.

Assist Project Managers, Assistant Project Managers, Project Coordinators, and Buyers in reviewing and closing out outstanding POs to enable job final billing and hard closure; communicate with vendors on order status, invoicing, and payments as needed.

Place online orders for PO requests paid by credit card; ensuring purchases align with company policies and reconciling monthly statements accurately.

Provide administrative assistance to the team, including filing, data entry in Viewpoint, and preparing reports on open POs or spend.

Support basic data entry for maintaining vendor records and tracking submittals or compliance documents (e.g., certifications) as directed.

Other duties as assigned.

Requirements

Education/

Experience:

High school diploma or GED; and two or more years of experience in purchasing, administrative support, or related field in the contracting/construction industry; or equivalent combination.
Proficient with Microsoft Office Suite, construction ERP systems (Vista Viewpoint and Remarcable recommended).
Expert-level time management, organization, attention to detail, and strong verbal/written communication skills with high professionalism.
Valid driver’s license.

Benefits

Salary range for this position is $50,000-$60,000 annually.
Opportunity for a discretionary year-end bonus.
401k with a 40% employer match (up to federal limit).
In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO;
Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.
Please find more information on our compensation package here.

EC Electric is an Equal Opportunity/Affirmative Action Employer and supports a drug‑free workplace program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or characteristics, protected veteran status, or other protected classifications in accordance with federal law.

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EC Electric participates in E‑Verification. Click the below links for more information.

E-Verify Participation Poster English and Spanish

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Applicants with disabilities may request accommodation to complete the application and selection process. If you require any accommodations, please reach out to Human Resources at

Learn more about our company, visit our website at: CCB# 49737

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