Business Operations Coordinator; AS2

Business Operations Coordinator (AS2)

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

The primary purpose of the Business Operations Coordinator (AS2) is to provide essential technical, analytical, and administrative support under general supervision.

This position supports the Office of Business Operations (OBO) and the Office of Health Policy (HP) in advancing the Rural Health Transformation Program (RHTP) by researching and analyzing operational and administrative issues, collecting and evaluating program and process data, and supporting workflow improvements and compliance activities, including developing and maintaining technical tools such as Smartsheet trackers.

The position also provides administrative support to committees and work groups and independently interprets and applies applicable laws, rules, policies, and procedures, including Oregon Public Meeting Laws. The role assesses procedural risks, recommends corrective actions, and provides guidance to staff to ensure meetings, documentation, and operational processes comply with statutory and policy requirements and support effective program operations.

What We Are Looking For

Minimum Qualifications:

These qualifications must be visible in your application for consideration.

Three years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience.

Desired Attributes:
The following are desired attributes that we have identified as key to success for this role se are the attributes we are looking for in our top candidate. If you have any of these, please let us know in your application.

• Demonstrated expertise in communicating effectively and building collaborative working relationships with staff, leadership, and partners at all levels of an organization.
• Proven experience in planning, coordinating, and executing projects, including identifying and implementing process improvements that increase efficiency and effectiveness.
• Demonstrated ability in managing competing priorities, exercising sound judgment, and meeting organizational deadlines in a complex, fast-paced environment.
• Strong background in navigating organizational structures and determining key connections and dependencies across work groups, programs, offices, and divisions.
• Exceptional ability in organizing work, managing time effectively, and working independently while maintaining a high degree of initiative and accountability.
• Competency in applying accessibility best practices and creating accessible documents, communications, and meeting materials.
• Advanced proficiency in Microsoft 365 and Zoom, including utilizing technology tools to support collaboration, document management, meetings, and administrative operations.
• Highly skilled in synthesizing complex information, thinking critically, evaluating multiple perspectives, and developing practical solutions to operational and administrative challenges.

Application Guidance Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below:

Submission Requirements:

At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions . Please include information about your experience with Smartsheet and Adobe in your cover letter. Resume – Attach your current resume that…