Business Operations Coordinator

Responsibilities

• Provide essential technical, analytical, and administrative support under general supervision.
• Support the Office of Business Operations (OBO) and the Office of Health Policy (HP) in advancing the Rural Health Transformation Program (RHTP).
• Research and analyze operational and administrative issues.
• Collect and evaluate program and process data.
• Support workflow improvements and compliance activities, including developing and maintaining technical tools such as Smartsheet trackers.
• Provide administrative support to committees and work groups.
• Independently interpret and apply applicable laws, rules, policies, and procedures, including Oregon Public Meeting Laws.
• Assess procedural risks, recommend corrective actions, and provide guidance to staff to ensure compliance with statutory and policy requirements.

• Three years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience.
• Demonstrated expertise in communicating effectively and building collaborative working relationships with staff, leadership, and partners at all levels of an organization.
• Proven experience in planning, coordinating, and executing projects, including identifying and implementing process improvements that increase efficiency and effectiveness.
• Demonstrated ability in managing competing priorities, exercising sound judgment, and meeting organizational deadlines in a complex, fast-paced environment.
• Strong background in navigating organizational structures and determining key connections and dependencies across work groups, programs, offices, and divisions.
• Exceptional ability in organizing work, managing time effectively, and working independently while maintaining a high degree of initiative and accountability.
• Competency in applying accessibility best practices and creating accessible documents, communications, and meeting materials.
• Advanced proficiency in Microsoft 365 and Zoom, including utilizing technology tools to support collaboration, document management, meetings, and administrative operations.
• Highly skilled in synthesizing complex information, thinking critically, evaluating multiple perspectives, and developing practical solutions to operational and administrative challenges.