Executive Administrative Support III

Responsibilities

• Serve as the primary administrative partner to the General Manager of Marketing and Strategy, supporting day-to-day operational and administrative needs
• Provide scheduling support for four additional Marketing Directors, ensuring efficient coordination across calendars and time zones
• Manage a complex and dynamic calendar, cross-functional meetings, vendor calls, and leadership forums
• Coordinate domestic and international travel, including itineraries, accommodations, agendas, and expense reports
• Prepare and organize meeting materials, including agendas, deck coordination, and briefing notes
• Act as a key point of contact between the Marketing Director(s) and internal partners
• Maintain discretion while handling confidential business information
• Anticipate scheduling conflicts around key projects and events, offering proactive solutions
• Assist with travel planning as requested, aligned with business priorities and company travel policies
• Support planning and coordination for leadership meetings, offsites, and events
• Help maintain organization and consistency across marketing leadership

• 3+ years of experience supporting senior leaders in a fast‑paced corporate environment or an Associate’s Degree plus one year of experience, or a Bachelor’s Degree
• Proven experience managing complex calendars and travel for multiple people
• Strong organizational skills with the ability to manage frequent changes and competing priorities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel, PowerPoint)
• Comfortable working independently while partnering closely with executive leaders