Police Clerk

The Position

We're hiring a Police Clerk for the Port of Portland Police Department!

Are you an organized, detail-oriented professional who thrives in a fast-paced, team-focused environment? The Port of Portland Police Department plays a vital role in ensuring the safety and security of Portland International Airport (PDX) and surrounding areas. Our officers serve as state-certified peace officers who protect the traveling public, support aviation regulations, and collaborate with regional and federal partners. Behind the scenes, our Police Clerks are essential in supporting that mission by ensuring the smooth and accurate flow of information, records, and administrative processes.

Your role:
As a Police Clerk, you'll be a critical part of the department's daily operations—supporting officers, detectives, and supervisors through a variety of administrative, clerical, and records management responsibilities. From processing reports and managing sensitive data systems, to coordinating court-related documentation and maintaining evidence integrity, your work ensures that officers have the timely and accurate information they need to do their jobs.

You'll serve as a key point of contact for internal teams and the public, while ensuring compliance with department procedures and state/federal regulations.

A successful candidate has strong administrative and organizational skills, attention to detail, and the ability to maintain confidentiality in a law enforcement setting. You're comfortable balancing multiple tasks—from timekeeping and data entry to handling sensitive property and evidence. With a commitment to public service and operational excellence, you'll play a behind-the-scenes role in helping the Port Police deliver effective, efficient, and accountable service to our community.

This is a full-time, on-site position based at Portland International Airport, with a Monday through Friday schedule, supporting a department that operates 24/7.

Records & Data Management

• Enter, process, and manage police reports, subpoenas, payroll, CAD data, and other sensitive documents using systems like Excel, LEDS, and RegJIN.
• Maintain accurate records in compliance with legal retention, sealing, and expunction requirements.
• Generate and distribute regular summaries and reports to support department operations and compliance.

Court & Case Coordination

• Manage intake and tracking of all subpoenas and coordinate officer availability for court appearances.
• Maintain up-to-date court scheduling databases and serve as the primary contact for appearance notifications.

Property & Evidence

• Oversee storage, documentation, retrieval, and release of physical and digital evidence, ensuring chain of custody protocols are followed

Administrative Support

• Provide clerical support including payroll time entry, supply ordering, mail distribution, and general office coordination.
• Use Microsoft 365, SharePoint, and related systems to complete administrative tasks efficiently.

Customer Service & Team Collaboration

• Assist the public in person and by phone; direct inquiries appropriately and ensure high-quality service.
• Collaborate effectively with department staff, maintaining professionalism, confidentiality, and respect in all interactions.

Education & Experience

• High school diploma or equivalent (required)
• Experience in police clerical work, administrative support, data entry, or general office operations (required)
• Experience using law enforcement databases such as LEDS, RegJIN, or CAD (preferred)
• Equivalent combination of education and/or relevant experience will be considered

Licenses & Certifications

• Valid driver's license (required)

Ability to:

• Pass a comprehensive police background check and post-offer drug test (required)
• Qualify for and maintain CJIS clearance (required)
• Obtain and maintain a PDX Security Badge, which includes passing a Criminal History Records Check and Security Threat Assessment (required)

Selection Process:

• Qualification/Application Material Review
• Screening Interview
• Panel Interview
• Background Investigation
• Chief's Interview
• Pre-employment drug screening
• E…