Project Coordinator

Design streets that move people‑not just cars.

At Toole Design
, we’re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We’re looking for a Project Coordinator to join our Project Operations team, someone who’s energized to support and strengthen impactful transportation projects by keeping project information organized, coordinating administrative processes, and helping project teams stay on track.

• We’re a purpose‑driven team of technical experts and operations professionals who believe streets should work for everyone.
• We offer collaborative, inclusive culture that supports growth and advancement.
• Flexible hybrid schedule: 3 days in the office and 2 days remotely.
• 8 paid holidays and 16 days of PTO accrual annually.
• Competitive salary, excellent benefits, and transportation perks –
  Benefits and Support
  .
• Opportunity to support projects that improve lives – advancing safe, inclusive design grounded in ethics, empathy, and equity.

• Collaborative, inclusive culture that supports your growth and advancement.
• Flexible hybrid schedule.
• 8 paid holidays plus 16 days of PTO accrual annually.
• Competitive salary, excellent benefits, and transportation perks –
  Benefits and Support
  .
• Opportunity to support projects that improve lives – advancing safe, inclusive design grounded in ethics, empathy, and equity.

As a Project Coordinator, you’ll provide project coordination and administrative support that helps our project teams remain organized, accurate, and on schedule. You’ll assist with project setup, documentation, compliance tracking, invoicing support, and coordination across multiple departments while ensuring project information is current and complete. Your attention to detail, organization, and service‑oriented approach will help teams deliver successful projects.

• 3–5 years of experience in a business environment, project coordination, or administrative support role, or a business‑focused degree with relevant experience.
• Basic knowledge of project management principles.
• Basic understanding of Accounts Payable/Receivable processes—strongly preferred.
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite.
• Experience working with an ERP system—Deltek Vantagepoint preferred but not required.
• Experience with Supplier Diversity Management software is preferred but not required.
• Excellent organizational, time management, and problem‑solving skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• A collaborative, service‑oriented approach and the ability to manage multiple priorities in a fast‑paced environment.

We are targeting a salary range of $61,000 to $71,000 for this position with flexibility for well‑qualified candidates.

At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities – people of color, LGBTQIA+, immigrants, first‑generation college students/graduates, those with disabilities, and people at all the intersections in between – to apply. Toole Design is a woman‑owned, equal opportunity employer (EO/AA/VEV/Disabled employer).