Senior Marketing Exec Assistant - Global Calendar & Travel

• Serve as the primary administrative partner to the General Manager of Marketing and Strategy, supporting day-to-day operational and administrative needs

• Provide scheduling support for four additional Marketing Directors, ensuring efficient coordination across calendars and time zones

• Manage a complex and dynamic calendar, cross-functional meetings, vendor calls, and leadership forums

• Coordinate domestic and international travel, including itineraries, accommodations, agendas, and expense reports

• Prepare and organize meeting materials, including agendas, deck coordination, and briefing notes

• Act as a key point of contact between the Marketing Director(s) and internal partners

• Maintain discretion while handling confidential business information

• Anticipate scheduling conflicts around key projects and events, offering proactive solutions

• Assist with travel planning as requested, aligned with business priorities and company travel policies

• Support planning and coordination for leadership meetings, offsites, and events

• Help maintain organization and consistency across marketing leadership

Requirements

• 3+ years of experience supporting senior leaders in a fast-paced corporate environment or an Associates Degree + 1 year experience or a Bachelors Degree
• Proven experience managing complex calendars and travel for multiple people
• Strong organizational skills with the ability to manage frequent changes and competing priorities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel, PowerPoint)
• Comfortable working independently while partnering closely with executive leaders
• An attached resume is required

🔍 ATS Optimization Keywords
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Hard Skills

• calendar management
• travel coordination
• meeting preparation
• agenda coordination
• expense reporting
• confidential information handling
• scheduling conflict resolution
• event planning

Soft Skills

• organizational skills
• communication skills
• professionalism
• discretion
• emotional intelligence
• independence
• proactive problem solving

Certifications & Qualifications

• Associates Degree
• Bachelors Degree