Administrative Assistant

Administrative Assistant (JN - Portland, Oregon

Compensation: $25/hour

• Strong problem‑solving skills with the ability to think critically and utilize available resources to address challenges effectively.
• Proactive and resourceful, independently researching and identifying solutions to questions and issues as they arise.
• Proficient in MS Office Suite applications, including Outlook, Excel, Word, and SharePoint.
• Thrive in both collaborative team settings and independent work environments, adapting as needed to achieve team objectives.
• Quick learner with the ability to master new tools and software and train others to ensure smooth integration and effective use within the team.
• Highly detail‑oriented and organized, capable of managing tasks efficiently and with accuracy.
• Excellent verbal and written communication skills, ensuring clarity and professionalism in all interactions.
• Familiarity with accounting or financial processes is a valuable asset.

• Serve as the primary point of contact for team inquiries, addressing a range of issues and providing guidance or directing requests to appropriate resources.
• Coordinate and organize meetings, including managing attendee availability, booking meeting spaces, and preparing necessary agendas or materials.
• Arrange travel accommodations such as flights, lodging, and transportation, ensuring itineraries align with schedules and budgets.
• Handle facility-related needs, including office supplies, equipment maintenance, repairs, and team access, while coordinating with vendors and property management as necessary.
• Facilitate procurement and distribution of equipment and tools for new team members, ensuring efficient setup and functionality.
• Oversee the return and inventory of assets from departing employees, maintaining accurate records and coordinating with appropriate departments.
• Support the tracking and allocation of team vehicles.
• Assist with special administrative projects as required.