HS Administrative Assistant II - Scheduling FTE Perm

Administrative Assistant II - Scheduling (8.0 hrs/day, 1.0 FTE), Full Time, Permanent

First round of interviews will be conducted by a review of applicants' video submissions.

The North Clackamas School District strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background.

We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Provides scheduling of student courses and registration in primarily high schools, or for a major school activity, either individually or through coordination of additional clerical staff. Provides clerical support which may include but are not limited to serving as school secretary, school fiscal clerk, special projects and events manager, school registrar, and associated school fiscal clerk. The Technical Scheduling Assistant may perform or oversee the performance of many duties that exists in office clerk/assistant secretary positions.

Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement.

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North Clackamas School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. The district contributes the employer portion; there is also a mandatory employee portion. Upon eligibility, which is defined as working at least six full calendar months in a qualifying position, the employee is required to contribute 6% as their employee portion, via payroll deduction.

Part‑time employees working at least six months and 600 hours in a calendar year will qualify.

TBD;
Subject to change depending on department need

260 days

• Graduation from high school or equivalent.
• Three (3) years of progressively responsible office experience involving independence of action and decision making responsibilities. Successful experience gained in a school setting will be assigned higher value. For positions involving fiscal and/or bookkeeping responsibilities, the experience must include accounting and bookkeeping procedures. Related education above the high school level may be substituted, at the District's discretion, for experience on the basis of thirty semester hours/45 quarter hours for one year of experience or portion thereof
• Must possess advanced clerical skills including typing and filing, and must possess advanced knowledge of student data systems. Keyboarding skills of at least 40 words per minute.
• Knowledge of general secretarial procedures including excellent grammar and proofing skills, and the ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to interact with students, parents, staff, and community members, personally and through electronic communications, in a warm and confident manner.
• Initiative and ability to work with minimal direction; sound judgment and decision making capabilities are essential.
• Ability to maintain confidentiality of all school and personnel matters.
• Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

• Bilingual and bicultural skills.
• First aid, CPR certification.

• Scheduling and Enrollment Support. Assists counselors and administration in designing master class schedule by providing course codes for each class, teacher numbers, staff FTE, section numbers, class counts, new courses, and noted changes, preparing forecasting documentation and reports; distributes class registration packets to incoming students; processes information returned on student enrollment, immunization, and records; reviews conflicts and finds alternative classes; maintains data on master schedule throughout the school year;
  
  may assist with course description handbook. Processes schedule change requests within established district and building guidelines. Assist with balancing class size and teacher loads within the established parameters of the district and building when scheduling students.
• Student Registration. Lead the registration process for all students, making sure all appropriate paperwork and data entry is completed, affected personnel are…